City records are a vital corporate asset that support municipal operations, evidence-based decision-making, and legislative compliance. The Office of the City Clerk leads policy and procedures related to the retention and disposition of these assets, preserving them securely over time.

As a Corporate Records Administrator, you will play an essential role in managing the official records of the Corporation and supporting our mandate under the City Administration Bylaw. In this role, you will certify official city records, manage municipal bylaws and policies, and provide critical research services to internal teams and community members. Working independently, you will ensure high standards of accuracy, security, and preservation for present and future generations.

If you excel at detailed research, records governance, and delivering exceptional service, we welcome your application!

What will you do?

Attest to the officiality of city records through a certification process

Determine, track and assign City bylaw and policy numbers and statuses

Manage the City of Edmonton bylaws, including interpreting and applying consolidation and repeal items and determining relevant webpage and metadata content

Review agreements to ensure accurate delegated authority of signatories, content and descriptions, attachments to agreements and agreement template standards, applying a corporate seal where applicable and maintaining the Clerk’s copy

Maintain the official record for Council and Committee meetings, which includes ensuring that all files are complete, secure and preserved for future generations





Provide reference and research services for internal and external clientele on official City records, including bylaws, policies, sealed agreements and Council and Committee meetings

Maintains filing systems and access permissions for the branch

Perform other related duties as assigned High school diploma, including subjects with emphasis on general office practices, OR completion of an appropriate certificate program from an approved business school/college

Office Administration Certificate

Minimum of 3 years of experience working in an office environment, including at least 1 year of direct experience in records management

Assets

Certificate in Records Management

Experience working within municipal governance structures or interpreting legislative frameworks like the Municipal Government Act

Skills required for success

Experience collating and locating information resources

Experience applying policies and procedures

Customer service experience

Excellent communication and writing skills

Knowledge and experience working in records management

Ability to use electronic resources, systems, and applications

High level of attention to detail

Experience preparing business correspondence

Ability to establish and maintain effective working relationships





Demonstrate service excellence, embracing diversity and promoting inclusiveness

Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)

Embracing a culture of equity, diversity, reconciliation, and inclusion

Alignment with the goals of the City Plan

Conditions of Employment

Hire is dependent on a Criminal Records Check (CRC) that is satisfactory to the City of Edmonton, and there may be a cost associated with this requirement

Applicants may be tested

Work Environment

Due to the nature of this work, this position is not eligible for a hybrid work arrangement The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement, and the incumbent will be notified in advance.

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected]. Learn more about our benefits https://bit.ly/COEbenefits

Up to 1 temporary full time position for up to 11 months

Hours of Work: 33.75 hours per week

Salary Range: $30.315 - $38.012 (Hourly); $53,407.450 - $66,967.640 (Annually)

Recruitment Consultant: LG/SB

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

📌 Corporate Records Administrator (Edmonton)
🏢 City of Edmonton
📍 Edmonton