Company Description U-Haul is a leader in the do-it-yourself moving and storage industry, serving millions of customers each year across North America. Since 1945, the company has focused on delivering reliable products and services at accessible prices, including one of the largest rental fleets of trucks, trailers, towing devices, and self-storage facilities. U-Haul also provides moving boxes and packing supplies designed to protect customers’ belongings.

In addition, the company is the largest installer of permanent trailer hitches in the automotive aftermarket and is among the nation’s leading retailers of propane for vehicles and backyard grills. Team members join a company with a long-standing reputation for customer service, innovation, and operational excellence.

Role Description The Executive Assistant role at U-Haul is a full-time, on-site position based in Coquitlam, BC. This role supports senior leadership with calendar management, meeting coordination, travel arrangements, and preparation of presentations and reports.

The Executive

Assistant handles correspondence, screens and prioritizes communications, and maintains organized records and files to ensure productive office operations. Daily responsibilities include preparing and tracking expense reports, managing confidential information with discretion,



and coordinating cross-functional communication between internal teams and external partners. The role also involves assisting with special projects, monitoring deadlines, and proactively identifying opportunities to improve administrative processes and executive support.

Qualifications

Demonstrated experience in Executive Administrative Assistance and Executive Support for senior leaders.

Strong Administrative Assistance skills, including scheduling, document management, and task prioritization.

Ability to prepare, review, and reconcile Expense Reports with accuracy and attention to detail.

Excellent Communication skills, both written and verbal, with the ability to interact professionally at all levels.

Proficiency with office productivity tools (e.g., email, calendar applications, spreadsheets, presentation software).

Strong organizational and time-management abilities, with capacity to handle multiple priorities in a fast-paced environment.

High level of professionalism, discretion, and integrity when working with confidential information.

Relevant post-secondary education in business administration or a related field, or equivalent work experience.

Prior experience in corporate, logistics, or customer-service-focused environments is an asset.

📌 Executive Assistant (Coquitlam)
🏢 U-Haul
📍 Coquitlam