ABOUT THIS CAREER OPPORTUNITYBlack & McDonald’s Power Generation Region team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.The Onboarding Coordinator coordinates onboarding activities for the Power Generation Region, ensuring new hires are prepared for work through efficient, compliant, and well-organized processes. Working closely with hiring managers, HR partners, site teams, and training providers, the role oversees onboarding requirements, monitors progress, resolves routine issues, and ensures documentation, training, and access requirements are completed in accordance with company, client, and regulatory standards.DUTIES AND RESPONSIBILITIESHiring & OnboardingCreate hiring plans for major onboarding phases (e.G. Outage Hiring)Attend Outage and Project planning meetingsWork with HR Partners to coordinator orientation and training for new hire office staffOversee preparation of hire kits, schedules and Computer-Based Training (CBT) listsLiaise with site leaders and union halls and distribute Help Requisitions to the union hallSchedule Orientations and obtain/notify facilitatorsAssist in monitoring new hires in onboarding room as neededSet up Client eLearning profiles as requiredActivate new hires in client Training/Onboarding systems (e.G. OPG ONboard)Ensure CBT progress is monitored and tracked confirming trainees are progressing at a sufficient rateEnsure daily attendance is tracked and report problems/issues to managers and supervisorsEnsure timesheets are completed/submitted for new hiresReview and verify report to Site notificationsVerify new hires enrolled in client job clock and monitor compliance with company/client job clock policiesVerify and submit/upload TLD forms and dose reports for new hiresSecurity ClearancesCreate security clearance applications for current employees and renewals for current employeesMaintain active list of clearances and their respective statusMaintain the library of documents for Clearances (templates, job aids, trackers, etc.)Enter/track clearance expiry data and make appropriate notifications to managers when neededGenerate weekly and monthly clearance reports and distribute to management and site leadersApprove/reject identity documents submitted by applicantsAssist employees with completion of applicationInvestigate problems/issues with the client contacts in a timely mannerTraining,



Learning & Development and other Admin supportPrepare training plans for major onboarding phases and ensure roster demand is aligned with client training resourcesEnsure requested qualification/training demand aligns with mandatory qualifications list and job scopeMaintain training rosters for new hires while in OnboardingSchedule and close out courses in company LMS for Onboarding course offerings (e.G. scheduled orientation)Coordinate with the Training and Learning & Development teams to roster new hires for required Plant Access Training (PAT)Review and facilitate credit transfers and equivalencies for new hiresReview and submit TLD forms and dose reports for new hiresTracking, Logs and ReportingEnsure tracking logs are current and up to date (help reqs, onboarding, clearances, terminations)Track new hire data (forecast vs actuals, training events, missed training, failures)Prepare semi‑annual hire reportsProvide hire forecast data to clientAttend client coordination/alignment meetings and prepare a summarized report to share with the team and managersDocument Control and Records ManagementMaintain the source documents for the Hire Kit and ensure hire kits are updated when requiredRoutinely check prepared hire kits to ensure they are complete and up to date prior to hire dayEnsure project libraries are complete and accurate and audit on a weekly basis (training files, help requisitions, dispatch slips, etc.)COMPETENCY REQUIREMENTSCommunicates effectively (excellent verbal and written communication skills).Customer FocusHolds self and Others Accountable (proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload).Problem Solving and Innovation (Strong analytical and critical thinking skills).Teamwork and Collaboration (Demonstrated ability to collaborate with a variety of people in a professional manner; Flexible team player with the ability to function independently while working in a team environment)EDUCATION REQUIREMENTSCompletion of a College diploma or University degree in Business Administration, Human Resources, or a related field (required) – College certificate acceptable with additional relevant experienceFormal training/course work in HR processes, workforce planning, training coordination, or records management is an assetExperience with onboarding systems, LMS platforms or client training system is an assetRelevant industry or site-specific training is an assetWORK EXPERIENCE REQUIREMENTS3–5 years administrative or coordination experience in onboarding, HR, training, or workforce planning environmentsExperience supporting high‑volume onboarding cycles and coordinating multi‑department workflowsDemonstrated experience maintaining complex records, processing documentation,



and ensuring accuracy in compliance‑driven environmentsExperience working with onboarding systems, client training platforms, LMS tools, and eLearning administrationExperience coordinating schedules, planning resources, and supporting team‑level task executionExperience communicating with internal teams, site leaders, client partners, and external stakeholders in a professional settingExperience handling confidential employee information and applying policies, standards, and regulatory requirementsSKILLS, ABILITIES, AND OTHER REQUIREMENTSStrong knowledge of:Workforce onboarding processesProject-based hiring and outage planningClient onboarding and compliance requirementsIntermediate to Advanced Proficiency in:Microsoft Office Suite (Excel, Word, PowerPoint) and Office 365 applications (Lists, Teams, SharePoint)LMS platforms and onboarding systems (e.G., ONBoard, SCIA, ServiceHub, BambooHR)Strong organizational skills to manage high-volume onboarding activities and competing prioritiesKnowledge of onboarding policies, compliance requirements, and quality standardsExperience managing onboarding documentation, records, and hire packagesEffective communication and stakeholder coordination skillsAbility to track training progress and resolve onboarding-related issuesProficiency with onboarding systems, LMS platforms, and client training toolsStrong problem-solving skills to address documentation, access, scheduling, and compliance challengesAbility to prepare and maintain onboarding reports, forecasts, and status updatesHigh attention to detail when reviewing documentation and compliance requirementsAbility to provide guidance and support to Onboarding Administrators as neededWORK PERKS & BENEFITSCompany paid health and dental benefitsOpportunity to participate in community and wellness initiativesTeam building eventsAccess to a dynamic Employee & Family Assistance ProgramOpportunity for ongoing professional developmentRewards and recognitionScholarship Program for employee dependentsCOMPENSATIONThe expected salary range for this role is between $60,000/annually and $75,000/annually. The starting salary will be based on several factors such as the successful candidate’s qualifications, including but not limited to education, experience and overall competencies. Salary is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual performance bonus, and career development programs.APPLICATION PROCESSBlack & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.#J-18808-Ljbffr

📌 Onboarding Coordinator (Nuclear) (Winnipeg)
🏢 Black & McDonald
📍 Winnipeg