Litigation Legal Assistant

You’re organized, proactive, and always one step ahead; exactly the kind of person who thrives in litigation. We’re looking for a Litigation Legal Assistant with a minimum of three years of experience who can confidently navigate complex files, shifting priorities, tight deadlines and the details that keep a practice running smoothly. You’ll be a trusted partner to your lawyers and an integral part of a collaborative team where people genuinely have each other’s backs.

This is a 4-days-in-office role with competitive compensation, you’ll enjoy competitive compensation, paid overtime, generous time off, wellness and technology reimbursements from day one, plus meaningful opportunities to learn, grow and shape your career in a supportive workplace.

Key Responsibilities

- Provide comprehensive administrative and legal support to lawyers, including preparing, editing, proofreading and formatting correspondence, legal documents, pleadings, reports and other materials.
- Coordinate litigation and court-related activities, including hearings, trials, discoveries, expert witnesses, filings, service requirements, evidence gathering and key deadlines.
- Manage large and complex client files, including file openings, document organization, records maintenance, filing systems and law/precedent materials.
- Manage lawyer calendars, appointments, meetings, travel arrangements, deadlines,



client activities and related administrative requirements.
- Coordinate client meetings, communications, mail, couriers, calls and routine client inquiries.
- Coordinate with internal teams including Finance, Records Management, Office Services, Marketing, Document Specialists and Billing to ensure efficient workflow and timely completion of tasks.
- Assist with billing and time entry, new Client and Matter openings, KYC requirements and database maintenance.
- Provide proactive backup and team support, manage competing priorities and deadlines, and maintain current legal, technical and administrative knowledge through ongoing training.
- Perform other duties as assigned.

Qualifications

- Legal Assistant Diploma or equivalent.
- Minimum 3 years of experience as a litigation legal assistant.
- In-depth knowledge of legal terminology, court rules and procedures.
- Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
- Capacity to perform duties with speed and accuracy.
- Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
- Ability to follow-up on files and delays with minimal supervision.
- High level of discretion and confidentiality.
- Flexibility to occasionally work overtime.

To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at [email protected]

📌 Litigation Legal Assistant (Toronto)
🏢 Cartel
📍 Toronto