Role: Mrs.

Claus Coordinator Reports to: Program Leadership, Social Enterprise for Canada Locations: Newmarket, Ontario (York Region) Position Type: Part-time, Contract (October 5, 2026 – December 23, 2026, 14 hours per week, approx. 161 hours over the contract period) Compensation: $20.00 per hour Vacancy Status: Existing Vacancy AI Discloser: AI will not be used to screen applicants Posting Date: August 4, 2026 Closing Date: August 18, 2026 Organization Overview Social Enterprise for Canada (SEC) is a charitable organization started in 1989 and serving York Region, Peel Region and Simcoe County. SEC seeks, secures and delivers a range of public services dedicated to creating communities that exemplify Canadian values of respect, inclusion, diversity, equity and sustainability. SEC maintains its head office in Newmarket and provides public service signature expertise for immigrants, newcomers, early learning and development, Family Justice Service, Career and Labour market integration through programs such as Supervised Access, EarlyOn Child & Family Centres, Welcome Centre for Immigrant Services-Newmarket and several Before & After School and Licensed Childcare Programs.

The Opportunity The

Mrs.

Claus

Fundraiser is an annual holiday initiative run by Social Enterprise for Canada that connects generous sponsors with families in need across York Region. The program works with trusted local agencies to identify families, collect wish lists, match them with sponsors, coordinate gift card fulfilment, and facilitate pick-up and distribution before the holidays. The Mrs.

Claus

Coordinator will be the primary operational lead for the 2026 campaign, owning end-to-end coordination across agencies, sponsors, and internal teams from launch through wrap-up. This part-time contract role is ideal for a highly organized, community-minded individual who thrives in a deadline-driven environment and is comfortable managing multiple stakeholder relationships simultaneously. The coordinator will manage communications, intake processes, matching logistics, gift card tracking, and distribution coordination to ensure every registered family receives their holiday gift cards on time.

Key Job Responsibilities Program

Launch and Outreach (October) Launch and manage the Mrs. Claus social media campaign in coordination with the communications team.





Contact partner agencies using established email templates to recruit participating families.

Distribute and monitor the Agency Intake Form to collect family profiles, circumstances, sizes, and gift card preferences.

Outreach to sponsors (individuals, businesses, and community groups) using sponsor email templates and intake forms.

Send follow-up reminder communications to agencies and sponsors one week before registration deadlines. Registration and Matching (Late October – Early November) Oversee and track agency and sponsor registrations using program spreadsheets and registration response logs.

Coordinate family-to-sponsor matching using the automated matching sheet; review for accuracy before outreach.

Send matched confirmation emails to sponsors with assigned family details and shopping instructions.

Target: all registrations complete and matches confirmed by the first week of November.

Gift Card

Collection and Tracking (November – Early December) Send gift card drop-off reminders to sponsors approximately one week before the deadline (first week of December target).

Maintain the gift card logging sheet, sorting by card type and donation value.

Troubleshoot the gift card receipt submission process and coordinate any outstanding form issues with internal tech support.

Send family assignment details to agencies, including information about the thank-you letter process.

Distribution

Coordination (December) Send gift pick-up emails and reminder communications to recipient agencies and families.

Manage the gift card pick-up scheduling form and coordinate pick-up time slots.

Oversee gift card inventory, organize by family assignment, and ensure complete and accurate distribution.

Notify agencies of their pick-up schedules and confirm receipt of gift cards.

Send thank-you emails to sponsors after pick-up day, attaching family thank-you letters where available.

Send the Final Family Thank You Reminder to agencies following distribution.

Ongoing Program Administration





Maintain organized records of all agency and sponsor contacts, form responses, matches, and communications throughout the campaign.

Flag any issues or gaps to program leadership in a timely manner.

Identify opportunities to improve processes and templates for future campaign cycles.

Support any public donation portal work pending organizational approval.

Candidate Profile Required

Demonstrated experience in program coordination, community outreach, or event management.

Strong written communication skills; ability to draft explicit, warm, and professional email correspondence.

Proficiency with Microsoft 365 tools including Outlook, Excel, Word, and SharePoint.

Ability to manage multiple concurrent workstreams and meet firm deadlines independently.

Comfort working with intake forms (Microsoft Forms or equivalent) and tracking spreadsheets.

High level of attention to detail, especially for data accuracy in matching and logging.

Preferred Experience working with non-profit organizations, social enterprises, or community programs.

Familiarity with donor or volunteer coordination.

Experience managing social media campaigns or community communications.

Bilingual or multilingual abilities are an asset, given the diverse communities served in York Region.

Working Conditions Part-time, contract position of 14 hours per week over approximately 11.5 weeks.

Work may be performed remotely and/or from the Newmarket, Ontario office depending on operational needs.

Some in-person presence may be required during peak distribution weeks in December.

Occasional flexibility outside of standard hours may be required during high-volume periods (e.g., matching week, distribution week).

How to apply Interested candidates should apply by August 18, 2026. Applications will be reviewed on a rolling basis. We thank all candidates for their interest, however, only those selected for an interview will be contacted.

Social

Enterprise for Canada is an equal opportunity employer and is committed to equity, diversity, and inclusion. We strongly encourage applications from newcomers to Canada, immigrants, and individuals from underrepresented communities. We are committed to working with applicants requesting accommodations at any stage of the recruitment process. Click here to view our full statement on Equity, Diversity and Inclusion.

📌 Mrs. Claus Coordinator (Newmarket)
🏢 Social Enterprise for Canada
📍 Newmarket