Job Summary

PLEASE NOTE IF YOU ARE APPLYING FOR THIS POSITION YOU MUST HAVE PREVIOUS EXPERIENCE AND SPEAK, READ AND WRITE FLUENT ENGLISH.

We are seeking a dynamic and detail-oriented Office Administrator to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth and efficient administrative processes. Your energetic approach will help foster a productive workplace, support team members, and enhance overall office functionality.

This position offers an exciting opportunity to showcase your organizational prowess, customer service skills, and technical expertise in a fast-paced setting. Whether managing correspondence, coordinating schedules, or handling client inquiries, your proactive attitude will drive success across all administrative tasks.

Responsibilities

- Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy.
- Perform data entry tasks accurately using Microsoft Office applications and Google Workspace tools to maintain up-to-date records.
- Organize and file documents systematically, ensuring easy retrieval and compliance with company policies.
- Provide exceptional customer support by responding promptly to inquiries via phone, email, or in person.
- Assist with bookkeeping duties using QuickBooks or similar accounting software to process invoices, payments, and expense reports.
- Support medical or dental office functions by managing appointment scheduling, patient records, and insurance documentation when applicable.
- Coordinate office supplies procurement and inventory management to ensure operational efficiency.
- Proofread correspondence and documents for accuracy and clarity before distribution.




- Maintain organized filing systems—both physical and digital—to streamline information flow across departments.

Skills

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications for effective communication and documentation.
- Strong computer skills with the ability to learn new software quickly; experience with QuickBooks is highly desirable.
- Excellent organizational skills with keen attention to detail for data entry, proofreading, and record keeping.
- Demonstrated clerical experience in an office environment, including filing, scanning, and managing multi-line phone systems.
- Exceptional customer service skills combined with professional phone etiquette for front desk interactions.
- Ability to handle multiple tasks efficiently while maintaining a positive attitude under pressure.
- Previous experience in medical or dental offices is a plus—familiarity with patient records management and appointment scheduling is advantageous.
- Strong typing skills for quick data entry; adept at proofreading documents for accuracy.
- Knowledge of bookkeeping principles for handling invoices and financial transactions using QuickBooks or similar software.

Join us as an Office Administrator and become an essential part of a vibrant team dedicated to excellence! Your energy, organization skills, and technical expertise will help us deliver outstanding service while creating a welcoming environment for clients and colleagues alike. Pay: $21.00-$22.00 per hour

Benefits

- On-site parking

Ability to commute/relocate:
- North York, ON M6M 2Y4: reliably commute or plan to relocate before starting work (preferred)

Experience:
- Customer service, ACCOUNTING: 4 years (preferred)

Language:
- English (preferred)

Work Location: In person

📌 Office Administrator (North York)
🏢 Sweetie Pie Bake
📍 North York