Please forward your resume and a cover letter highlighting how yourexperience has provided you with the required skills. No phone callsplease. We thank all candidates for applying; however, only thosechosenfor an interview will be contacted.

About the Role

We are seeking a reliable, detail-oriented Office Administrator to support daily operations, including invoicing, accounts receivable/payable, and general office coordination. This role suits someone who understands the flow of quotes, purchase orders, invoices, and payments, and values accuracy, organization, and timeliness.

Key Responsibilities

Office Administration

- Answer and direct calls; greet visitors
- Manage emails and general communications
- Maintain organized digital and physical filing systems
- Order office supplies and coordinate with vendors
- Provide administrative support to the internal team

Invoicing, A/R & A/P

- Prepare and send customer invoices
- Follow up on outstanding accounts receivable
- Assist with quotes, pricing updates, and order tracking




- Process purchase orders and match invoices to orders
- Review bills for accuracy and approvals
- Enter credit card transactions and expenses into QuickBooks
- Process accounts payable and prepare payments
- Ensure all financial transactions are accurate and completed on time

What We’re Looking For

- Robust attention to detail and organizational skills
- Comfortable with numbers, invoicing, and data entry
- Understanding of business flow (quotes POs invoices payments)
- Ability to manage multiple tasks and meet deadlines
- Professional and friendly communication skills

Qualifications

- 5 years office and/or accounting support experience
- Experience with invoicing, A/R, A/P, or order processing
- QuickBooks or similar accounting software experience is required
- Proficiency in Microsoft Office and general computer systems
- Valid drivers license and reliable transportation

📌 OFFICE COORDINATOR (Regina)
🏢 Autism Services
📍 Regina