· Facilitate procurement activities including purchase requisitions, purchase orders, invoice processing, commitment tracking and procurement reporting.

· Coordinate procurement documentation including Requests for Quotation (RFQs) and supporting evaluation activities in accordance with Defence policy and governance requirements.

· Maintain procurement, financial and project registers to support project management and reporting activities.

· Support financial administration activities including expenditure tracking, reconciliation and reporting.

· Support preparation of procurement documentation and assist with review, clearance and approval processes.

· Support procurement risk, issue, dependency and decision management activities.

· Support preparation of agendas, minutes, action registers, briefs, presentations and stakeholder communications.

· Support management of PMO documentation repositories, Objective records and shared mailboxes.

· Support project reporting activities including risk management, schedule, governance, financial and performance reporting.

· Contribute to continuous improvement initiatives and PMO process enhancement activities.

· Provide other PMO support services as required.

Requirements

- · Relevant tertiary qualifications or relevant industry and/or domain work experience.
- · Current experience conducting Commonwealth procurement, commercial administration, financial management activities.
- · Current experience supporting project, program or sustainment activities within a complex environment.
- · Experience preparing project documentation,



reports, briefs and presentations.
- · Experience coordinating meetings, workshops and stakeholder engagement activities.
- · Strong organisational, planning and administrative skills.
- · Robust written and verbal communication skills.
- · Ability to manage competing priorities and deliver outcomes within agreed timeframes.
- · Knowledge commensurate with the skill level required of relevant Australian and International Standards, regulations and Defence requirements.
- · Proficiency in Microsoft Office and Defence ERP applications and electronic document management systems.
- · Works under general direction within a clear framework of accountability.
- · Exercises personal responsibility and autonomy while managing assigned tasks and priorities.
- · Plans and organises work to achieve agreed objectives and outcomes.
- · Investigates, analyses and resolves issues within areas of responsibility.
- · Communicates clearly and effectively, both verbally and in writing.
- · Produces accurate and professional documentation, reports and presentations.
- · Builds productive working relationships with internal and external stakeholders.
- · Facilitates collaboration between stakeholders who share common objectives.
- · Monitors and progresses activities to meet agreed schedules and deliverables.
- · Rapidly acquires and applies new knowledge and information.
- · Demonstrates sound judgement and attention to detail.
- · Contributes to continuous improvement initiatives and business process enhancements.

📌 Project Support Officer - Procurement (Monteregian Hills)
🏢 Indigitise
📍 Monteregian Hills