Work Model: Onsite 4 days per week, 1 remote day

Languages: Fluent English and French required; Spanish is an asset

Position Overview

We are seeking an experienced Project Data Management Coordinator to support document control activities across major engineering, construction and industrial projects. This role will ensure project documentation is accurate, properly controlled, distributed and maintained throughout the full project lifecycle.

The ideal candidate will have solid hands-on document control experience along with exposure to team leadership, training or mentoring junior document controllers.

Key Responsibilities

- Manage document control activities across multiple projects and contractor teams
- Review and verify project deliverables for quality, completeness and compliance
- Track outstanding documents, RFIs and contractor submissions
- Produce and distribute weekly document expediting reports
- Maintain document registers, distribution matrices and project records
- Support project setup, document system implementation, handover and closeout activities
- Coordinate with project teams, contractors, suppliers and external stakeholders
- Conduct regular contractor document-control check-ins
- Provide training and technical support on document management systems
- Train, coach and onboard document-control team members




- Monitor team workload and escalate unresolved issues
- Support data cleansing, reporting and continuous improvement initiatives
- Manage system access requests and document workflows
- Participate in project coordination meetings and follow up on required actions

Required Qualifications
- Minimum 5 years of document control experience on large projects
- Strong experience within engineering, construction, industrial or infrastructure environments
- Fluent communication skills in both English and French
- Experience as a Senior Document Controller, Document Control Lead or Document Control Trainer
- Previous experience guiding, coaching or overseeing document-control staff
- Experience managing contractor, supplier or vendor documentation
- Knowledge of project setup, closeout, handover and document retention processes
- Strong stakeholder engagement and communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency with SharePoint and Microsoft Office

Preferred Qualifications
- Experience with InEight Document
- Mining industry or large capital-project experience
- Experience supporting projects across the full lifecycle, from study through construction and handover
- Previous site-based project experience
- Spanish language skills

📌 Senior Document Controller/PDM Coordinator (Montreal)
🏢 ExcelGens
📍 Montreal