About Gowling WLG

Gowling WLG is a leading international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia. We are committed to excellence and proud to recruit and retain top talent who bring energy, insight, and a focus on delivering exceptional experiences for our clients and each other.

Profile

We are seeking a full‑time Legal Administrative Assistant to join our Real Estate practice group within the Real Estate & Banking department. The role involves full regulatory and legal administrative work of a responsible and confidential nature for two or more professionals. The position receives some direction or guidance; some tasks and objectives are accomplished independently.

Responsibilities

- Organizing and expediting the flow of work through the professional’s practice, initiating any follow‑up action as appropriate.
- Accurately preparing regulatory and legal documents and correspondence with minimal direction.
- Transcribing and typing regulatory and legal documents and correspondence.
- Liaising between the professionals and various internal and external individuals, groups, and clients at all levels.
- Working proactively in a team environment in the day‑to‑day support of the professional’s practice.
- Using initiative and good judgment to relieve the professional of administrative detail.
- Preparing and organizing client materials for the professional and file management.
- Completing administrative tasks such as billing, opening and closing files, and accounting.
- Managing the professionals’ calendars,



including travel arrangements.
- Assisting the professional with schedules and deadlines.
- Other duties as assigned.

Qualifications

- Administrative Assistant or Legal Administrative Assistant diploma coupled with a minimum of two years of legal administrative assistant experience.
- Aptitude to take care of clients’ needs in a professional and courteous manner.
- Produce a high quality and quantity of work products under tight timelines.
- Handle stress in a business‑appropriate manner.
- Ability to use discretion when dealing with confidential information.
- Strong problem‑solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities.
- Excellent coordination and organizational skills.
- Capacity to work independently, as well as in a team environment.
- Excellent interpersonal skills with the ability to work effectively with other staff and professionals.
- Strong written, oral and verbal communication skills.
- Excellent grammar and proofreading skills.
- Advanced knowledge of Microsoft Office Suite (proficient in Word, PowerPoint and Excel).
- Ability to multi‑task within a fast‑paced setting.

Starting salary range is $60,000 to $73,500, with potential to exceed based on tenure and performance.

This position is currently vacant and open to both internal and external candidates.

We are committed to building a diverse and inclusive workplace. If you need accommodation or support during the recruitment process, please let us know.

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📌 Legal Administrative Assistant - Real Estate (Vancouver)
🏢 Gowling WLG
📍 Vancouver