Overview

All Brains Clinic Ltd., a Vancouver-based mental health and assessment clinic, is seeking a Clinic Administrative Support Supervisor to lead and coordinate our administrative support team and keep clinic operations running smoothly.

Main duties
Co-ordinate, assign and review the work of reception, scheduling, patient-intake and records staff
Establish work schedules and office procedures and coordinate daily administrative workflow with other clinic units
Resolve administrative workflow problems and prepare routine operational reports
Train administrative support staff in job duties, privacy/confidentiality procedures, and clinic policies
Requisition office supplies and ensure smooth operation of office equipment, arranging maintenance and repairs as needed
Coordinate appointment scheduling and patient flow with the clinic's clinicians (psychologists, psychiatrists, and specialists)
Perform administrative support duties alongside the team as required

Requirements
Completion of secondary school required
Completion of college courses related to office/administrative support usually required




2 to less than 3 years of experience supervising office / clerical / administrative support staff required
Experience in a clinic, medical office, or high-volume service workplace is an asset
Familiarity with workflow management or scheduling software (e.g., Monday.com, Calendly, or similar) is an asset
Strong organizational, scheduling and communication skills
English language proficiency required

Job Details
Job title: Clinic Administrative Support Supervisor
Employer: All Brains Clinic Ltd.
Work location: Vancouver, BC
Wage: $40.00/hr
Hours: 30 hrs/week
Terms: Permanent / indeterminate, full time, non-seasonal
Start date: As soon as possible
Language: English

Benefits
Paid vacation and paid sick leave per BC Employment Standards

Equal-chance employer

All Brains Clinic Ltd. is an equal-chance employer. We welcome applications from all qualified candidates, including Canadian citizens and permanent residents, who are legally able to work in Canada. We are committed to a fair, structured, and respectful hiring process.

Other information
Date posted: June 19, 2026

📌 Clinic Administrative Support Supervisor Vancouver
🏢 All Brains Clinic
📍 Vancouver