Join The Upper Canada District School Board

Creating Futures, Leading and Learning for All

We are currently accepting applications for Financial Assistant . Under the supervision of the Principal, the Financial Assistant is responsible for the administration of school financial and purchasing tasks such as maintaining accurate school budget and school generated funds records, preparing bank deposits and reconciliations, ordering, monitoring, and receiving supplies/resources, and ensuring the adherence to school financial internal controls.

This position is covered under the UCDSB/CUPE collective agreement. For more information on employment information such as entitlements, pay, staffing, job protection, union security and dues information under the agreement please click here to view it on our external website.

Locations

Laggan Public School

Pleasant Corners Public School

Vankleek Hill Collegiate Institute

Rockland Public School

Qualifications and Experience

The successful completion of a two year community college diploma in Business/Accounting.

A minimum of two years of relevant work experience, preferably in a computerized financial environment.

An equivalent combination of education and experience may be considered.

Skills Required

Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP)

Understanding of internal controls and the ability to explain in a clear and concise manner to non-financial staff

Intermediate proficiency in financial and spreadsheet software (excel and accounting software)

Ability to learn the Board’s financial and school banking software and flexible and willing to learn new procedures and other software programs pertinent to the position (e.g. staff absence reporting system)

Possesses good data entry skills, is attentive to detail, and is able to work to deadlines and objectives

Demonstrated good communication skills, oral and written in dealing with co-workers, the public and students is required.

Excellent organizational and prioritization skills are required in order to coordinate various tasks to be completed at different locations and meet frequent deadlines

Demonstrated ability to respect the confidentiality of information, practices tact and diplomacy

Ability to act as a team player as well as work independently with minimal supervision





Ability to be flexible in work location environments in order to satisfy needs at different schools

Demonstrated problem solving in handling a variety of conventional problems, questions or situations

Duties & Responsibilities

With a focus on service excellence, provides information and responds to inquiries and requests from staff, board staff, parent council members with respect to finance related matters

Enters transactions using the school banking software and ensures appropriate classification of transactions according to Ministry guidelines

Ensures compliance with ‘School Generated Funds Procedures’ e.g. appropriate internal controls for fundraising events

Prepares, obtains approvals, and submits relevant journal entries for entry into the board financial system

Prints, reviews, and analyzes monthly school financial reports from financial software and forwarding/reviewing with Principal, as required

Prepares requisitions as necessary and orders supplies/resources when needed.

Issues cheques and ensures appropriate backup is maintained

Verifies incoming supplies against requisitions, records receipt of items in financial/accounting information system, and provides the necessary follow up on items not received or damaged upon receipt

Compiles funds collected, prepares and completes deposits to the school bank account(s)

Completes the Purchasing Card(s) reconciliation on a monthly basis

Reconciles the bank statement(s) on a monthly basis

Completes the school fiscal year end process as directed by the Board, e.g. ensuring SchoolCash year-end roll over and school budget is current

With the support of the school principal, ensures the existence of and compliance with all necessary internal controls required for accuracy and the safeguarding of assets

Assists the principal(s) in preparation of the annual budgets and periodic budget forecasts

Completes the petty cash reconciliation





Compiles and submits the Charitable Receipt Request Forms along with the appropriate documentation

Maintains school inventories by ensuring adequate stocks of first aid supplies, office supplies, and equipment

Follows up on NSF cheques issued to the schools, as required

Provides School Council with financial reports

Ensures that school capital assets are identified properly through the purchasing process

Assists with administrative tasks during the summer as directed by the Principal such as answering the phone and assisting with inquiries, collecting and distributing mail

Demonstrates good attendance and works in a healthy and protected manner

Performs other financial tasks as required by the principal

Application
Your completed application on Apply to Education must include the following:

Cover Letter

Resume

Updated Applicant Profile

Complete responses to job related questions

You may also wish to attach relevant diplomas, certifications, reference letters, etc. relevant to your application.

References
UCDSB requires your current and two most recent direct supervisors.

If your experience is in a day-to-day occasional capacity ensure that you list the length of time that you worked for that Supervisor and whether the assignment was casual day-to-day or in a long-term occasional capacity.

The UCDSB does not accept colleagues or personal references.

Selection Process
The UCDSB selection process includes a review of required qualifications, interview and assessment process, and reference checks. All employment offers are conditional on candidates providing a valid criminal record check for the vulnerable sector.

The Upper Canada District School Board (UCDSB) is committed to equity in employment. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. The UCDSB is committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs. This would be facilitated upon receiving an interview and would be done by contacting Human Resources at [email protected].

The UCDSB may use Artificial Intelligence (AI) tools to screen, select and/or assess applicants in the hiring process. AI is not used to make final hiring decisions.

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📌 Financial Assistant - Long Term Occasional - 1.0 FTE (Ontario)
🏢 Upper Canada District School Board
📍 Ontario