Job Overview

We are seeking a proactive and detail-oriented Administrator / Property Management Assistant to join our dynamic team. This position provides administrative support to the Property Manager and Head Office while helping ensure the efficient day-to-day operation of our residential and commercial portfolio.

Responsibilities
Manage property-related data entry, filing, and record-keeping using a property management software and other tools
Assist with new leasing processes including scheduling viewings, preparing lease documents, and following up with prospective tenants
Track and assist lease renwal including scheduling suite inspection, preparing Lease Renwal documents, and following up with completion of procedule.
Support property maintenance coordination through data entry into Computerized Maintenance Management platforms and tracking work orders
Handle incoming inquiries via phone and email with professional phone etiquette, providing excellent customer service to tenants, vendors, and clients
Upload documents in the company's property management software. Maintain accurate tenant files, lease agreements, and correspondence to ensure compliance and easy retrieval of information




Coordinate with vendors and contractors for repairs or inspections while ensuring timely completion of tasks. uploading and maintain inspection records in management software

Requirements
Proven experience with office administration or administrative support roles in a property management environment
Familiar with property management software, particularly Buildium is highly desirable. Willingness to learn recent systems quickly
Strong organizational skills with attention to detail for data entry, filing, and record maintenance
Excellent customer service skills combined with professional phone etiquette
Ability to handle multiple tasks efficiently in a quick-paced setting while maintaining accuracy
Basic knowledge of the Alberta Residential Tenancies Act (RTA) and the Minimum Housing and Health Standards (MHHS)
Knowledgeable in RTDRS Rules of Practice and Procedure, including application filing, document service, hearing preparation, evidence submission, and enforcement of RTDRS orders.

Pay: $41,000.00-$46,000.00 per year

Benefits
Dental care
Extended health care
Life insurance
Mileage reimbursement
In office parking
Vision care

Work Location: In person

📌 Administrator / Property Management Assistant Edmonton
🏢 TransGlobe Equities
📍 Edmonton