Our client, a well-established intellectual property law firm located in Downtown Toronto, is seeking a detail-oriented Trademark Assistant to join their legal support team in a collaborative and professional environment. Please note, this is a hybrid role, requiring two days in-office and three days remote each week.

Working closely with Partners, Associates, and legal professionals, this role will support daily trademark administrative and file management functions while ensuring efficient operations and exceptional client service. This is an excellent opportunity for someone who enjoys structured legal support work, takes pride in organization and accuracy, and is looking to build a long-term career within the Intellectual Property field.

Compensation & Benefits

Salary: $60,000 - $80,000 (commensurate with experience)

Comprehensive health & dental perks following the probationary period

RRSP matching program following the probationary period

Hybrid work model (2 days in-office, 3 days remote)

Key Responsibilities

Provide administrative support to professionals within the Trademark and Copyright practice groups

Manage due dates, deadlines, and file-related correspondence in accordance with established procedures

Review client instructions and take appropriate action under the direction of legal professionals

Assist with invoice preparation, distribution,



and follow-up activities

Maintain and organize electronic files, emails, and legal documents within document management systems

Communicate professionally with clients, associates, and stakeholders

Qualifications

Legal Assistant Diploma/Certificate or Law Clerk Degree from an accredited program

2-5 years of trademark experience within a law firm or intellectual property environment

Proven experience working within an electronic trademark practice environment

Familiarity with IP docketing systems and document management software

Strong proficiency with Microsoft Office Suite

Excellent written and verbal communication skills

Strong attention to detail and organizational abilities

Professional, reliable, and client-service-oriented demeanor

Strong teamwork and interpersonal skills with the ability to work independently and follow established procedures closely

Experience supporting marketing and advertising-related intellectual property work is considered an asset

Bilingualism in English and French is considered an asset

we welcome applicants from all backgrounds, experiences, and perspectives.

To be considered, applicants must be legally entitled to work in Canada, including holding any required permits.

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📌 Trademark Assistant (Ontario)
🏢 David Aplin Recruiting
📍 Ontario