You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to current heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring, and impactful. When you join Sun Life, you'll work with passionate colleagues and empowering leaders who support your growth and celebrate your contributions, so you can make a meaningful difference in our Clients' lives. Discover how you can make a difference in the lives of individuals, families and communities around the world.
Job Description: Executive Assistant (Global Senior Leader Support) Overview We are seeking a highly capable, resilient, and adaptable Executive Assistant (EA) to provide comprehensive support to a senior global leader operating in a complex, fast-paced, and highly dynamic workplace. This role requires exceptional organizational capability, sound judgment, and the ability to remain effective amid competing priorities, evolving business needs, and time-sensitive situations requiring rapid response and reprioritization. The successful candidate will serve as a trusted partner, managing complexity, enabling executive effectiveness, and ensuring seamless day-to-day operations across a global portfolio. This role is best suited for candidates who have excelled in environments where priorities shift quickly, urgent issues arise unexpectedly, and maintaining composure, discretion, and exceptional execution under pressure is essential. This is a unique opportunity to operate at the center of strategic decision-making, providing critical support to a senior global leader and their organization.
What will you do? Executive & Calendar Management Own and proactively manage a highly complex global calendar across multiple time zones
Prioritize and sequence meetings to optimize executive time and business outcomes
Anticipate scheduling conflicts and independently resolve competing demands
Rapidly adjust schedules and priorities in response to emerging business needs, urgent matters, and changing executive requirements
Manage frequent reprioritization while ensuring critical commitments remain on track
Inbox & Communication Management Manage a high-volume executive inbox, including triaging, drafting responses, and flagging priority items
Act as a trusted gatekeeper,



ensuring timely follow-up and effective communication flow
Track key decisions, deliverables, and action items
Exercise sound judgment in identifying, escalating, and coordinating time-sensitive matters requiring immediate attention
Travel & Logistics Coordinate extensive domestic and international travel, including detailed itineraries
Manage travel in an environment where plans may change with little notice
Develop contingency plans and alternative arrangements to minimize disruption
Remain calm, resourceful, and solutions-focused when responding to unexpected changes or urgent requests
Stakeholder Coordination Partner with senior leaders, internal partners, and external stakeholders globally
Build strong relationships to facilitate efficient decision-making and information flow
Support preparation for key meetings, including briefing materials and follow-up activities
Coordinate sensitive and time-critical activities with discretion, professionalism, and urgency
In-Person Support Provide an in-office presence at the Toronto location approximately three days per week
Provide on-site executive support and coordinate logistics for in-person meetings and events
What You Bring Proven experience supporting senior executives in a global, complex environment
Experience supporting leaders in highly dynamic, operationally critical, regulated, or rapidly changing environments is strongly preferred
Exceptional calendar and inbox management skills with strong attention to detail and prioritization capabilities
Demonstrated ability to remain organized, decisive, and effective during periods of heightened activity, unexpected challenges, or urgent situations
Strong judgment, discretion, and ability to manage highly sensitive information
Proven ability to adapt quickly, reprioritize effectively, and maintain a high standard of execution under pressure
Strong problem-solving skills, risk awareness, and the ability to anticipate issues before they arise
Highly proactive, resourceful, and accountable
Personal Attributes Calm and composed in high-pressure situations
Thrives in environments characterized by ambiguity, urgency, and rapidly changing priorities
Comfortable operating when plans change quickly and responsiveness is essential
Exercises robust judgment regarding what requires immediate escalation versus independent resolution
Resilient,



adaptable, and effective when faced with unexpected challenges or disruptions
Highly reliable, responsive, and committed to excellence
Working Model Hybrid role with approximately three days per week in-office (Toronto) Flexibility required to support global schedules and time zones, including occasional early mornings or late evenings Ability to respond effectively to evolving priorities and urgent business needs when required
When a new position becomes available which matches your background and experience, the base pay range will be disclosed and correspond to the opportunity Sun Life will consider you for. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.
Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.
Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to [email protected].
We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.
Job Category: Administrative Services Posting End Date: 15/08/2026
Shine together At Sun Life, you can be your most brilliant self. Our supportive, flexible, and inclusive work environment is one where you - and your career - can thrive. Whatever your aspirations, collaborative leaders and colleagues are ready to help you learn, grow, and succeed. Make life brighter We’re a global company with a passion for people. Our purpose is to help Clients achieve lifetime financial security and live healthier lives. As a team of 30,000 across 26 countries, our impact is far-reaching, and locally relevant There’s power in numbers. As part of Sun Life’s growing team, you have an impact on people in your community and around the world. Shape the future With an optimistic eye on a brighter future, we drive to innovate. Be part of leading change, push boundaries and try new ways of working. Use data to drive bold actions. Be agile and pivot as we test and learn. At Sun Life, we’re driving transformation, sustainability and innovation for our Clients, employees, partners, and communities. Join us. Together, we can make the future brighter. Join a top employer for a brighter future. Visit Sun Life Careers

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📌 Executive Assistant (Ontario)
🏢 Sun Life Financial
📍 Ontario