Does this sound like you?

- You excel in written and verbal communication across email, phone and video meetings.
- You're highly confident with technology and enjoy learning new systems and software.
- You embrace AI tools such as ChatGPT, Claude, Microsoft Copilot or similar to work smarter and improve productivity.
- You thrive in a fast-paced, high-volume environment where no two days are the same.
- You're highly organised and can confidently manage multiple clients with competing priorities.
- You remain calm under pressure and can adapt quickly when priorities change.
- You're proactive, solutions-focused and always one step ahead.
- You enjoy building strong relationships and delivering an exceptional client experience.
- You love structure, organisation and keeping people accountable to deadlines.
- You're a natural leader, an excellent team player and aren't afraid to take initiative.
- You have previous experience as an Executive Assistant supporting busy professionals in a rapid-moving business.

If this sounds like you, we'd love to hear from you!

About Zembr

Zembr is a young, global team of passionate professionals dedicated to helping entrepreneurs and growing businesses succeed.

We provide high-quality Executive Assistant, Bookkeeping and Business Development support to clients across Australia, New Zealand, North America and beyond. Every day we partner with ambitious business owners to help them reclaim their time, improve productivity and grow their businesses.

We're a values-driven organisation built around our four core values:

Proactive

Passionate

Trusted & Accountable

Communication

We're a Christian family values-based organisation that believes in creating an encouraging, supportive and high-performing culture where our people can thrive.

About the Role

This isn't your typical Executive Assistant role.

As a Zembr Executive Assistant, you'll become a trusted extension of your clients' businesses, supporting multiple entrepreneurs and senior leaders across a variety of industries.

You'll manage competing priorities, build solid client relationships, attend regular video meetings and help keep busy businesses running smoothly.





This is a highly client-facing position that requires exceptional organisation, professionalism and communication. You'll work in a fully remote environment where technology, collaboration and adaptability are key to your success.

Our team embraces innovation and AI to work smarter, and we're looking for someone who enjoys learning new technology and finding better ways of doing things.

If you enjoy variety, love being busy and thrive under pressure, this role is for you.

Key Responsibilities

- Manage multiple client portfolios while delivering exceptional service.
- Manage and organise client inboxes and calendars.
- Respond professionally to emails, phone calls and client enquiries.
- Attend regular client meetings via Zoom or Microsoft Teams.
- Build trusted relationships with clients through proactive communication.
- Keep clients and their teams accountable by following up on actions and priorities.
- Coordinate meetings, appointments and travel arrangements.
- Prepare meeting agendas and distribute accurate meeting minutes.
- Create reports, presentations and business documents.
- Conduct online research and gather information for clients.
- Liaise with executives, employees, suppliers and external stakeholders.
- Learn and confidently use a variety of client software platforms.
- Use AI tools to improve productivity and deliver better outcomes for clients.
- Continuously identify opportunities to improve systems and processes.
- Prioritise competing deadlines across multiple clients while maintaining accuracy.
- Consistently meet internal KPIs and client service expectations.
- Perform additional administrative duties as required.

Technology & AI

Technology is at the heart of how we work.

You'll be someone who

- Loves learning new software and systems.
- Is highly proficient with Microsoft 365, Google Workspace and video conferencing platforms.
- Embraces AI tools such as ChatGPT,



Claude, Microsoft Copilot and similar technologies.
- Uses technology to improve efficiency and solve problems.
- Is comfortable working across multiple client systems.
- Enjoys staying up to date with emerging technology and digital tools.
- Can troubleshoot technology confidently in a fully remote environment.

What We're Looking For

We're looking for someone who is:

- Exceptionally organised with outstanding attention to detail.
- Confident managing multiple priorities simultaneously.
- Friendly, professional and relationship-focused.
- Able to work independently with minimal supervision.
- Comfortable making decisions and solving problems.
- Resilient under pressure and adaptable to change.
- Passionate about delivering exceptional client experiences.
- Committed to continuous learning and personal development.
- Positive, energetic and enjoys being part of a supportive team.

Why Join Zembr?

When you join Zembr, you'll become part of a supportive global team that's passionate about helping businesses succeed.

We offer

- Work from home with a fully remote global team.
- Ongoing mentoring, coaching and support.
- Monthly team meetings and regular connection with colleagues across the globe.
- The opportunity to work with a diverse range of exciting businesses and industries.
- Exposure to modern technology, AI tools and innovative ways of working.
- Career development opportunities into leadership, management or specialist service lines.
- A collaborative culture built on trust, communication and accountability.
- A workplace where your ideas are valued and your growth is genuinely supported.

Ready to Join Us?

If you're an experienced Executive Assistant who loves technology, thrives in a quick-paced environment and enjoys making a real difference for clients every day, we'd love to hear from you.

Apply today and become part of a global team that's passionate about helping entrepreneurs succeed.

Job Types: Full-time, Part-time

Application question(s)

- Will you require a visa at any point in time?

Experience:
- Executive Administrative: 1 year (required)

Language:
- English (required)

Work Location: Remote

📌 Virtual Executive Assistant based in Canada
🏢 Zembr
📍 Canada