HOLSTEIN CANADA isCanada’slargest dairy breed association, serving more than 9,000 active dairy producers since 1884. We offer a team-oriented workplace, supportive leadership, and theopportunitytocontribute toour future.

Holstein Canada is seeking a highly organized and proactive Senior Executive Assistant, CEO & Board of Directors to provideconfidentialexecutive-level administrative and governance support to the CEO and Board.This role is ideal for someone whomanagesprioritieswell, coordinatescomplex activities, andsupportssenior leaders with professionalism and discretion.

In this role, YOU WILL:

Provide confidential administrative and governance support to the CEO and Board of Directors.

Prepare agendas, reports, presentations, correspondence, minutes, and meeting materials.

Coordinate Board, committee, executive, and corporate meetings, including travel and expenses.

Track action items, follow up on deadlines, and manage competing priorities.

Maintain Board records, governance documents, contracts, and organized filing systems.

Act as a liaison with Board members, staff, members, vendors, and external stakeholders.

Coordinate translation and interpretation services and review outward-facing materials.





Support senior leadership with research, presentations, proofreading, editing, and special projects.

YOU OFFER:

Exceptional organization, time-management, and attention to detail.

Excellent written and verbal communication skills in English and French.

Proven discretion with confidential information and sensitive matters.

Experience supporting senior executives, boards, committees, or governance functions.

Strong meeting coordination, minute-taking, proofreading, editing, and follow-up skills.

Ability to build effective relationships with internal and external stakeholders.

Advanced proficiency with Microsoft Office and virtual meeting platforms.

A proactive, adaptable, and service-focused approach.

We thank all applicants; only those selected for an interview will be contacted. Holstein Canada is committed to a barrier-free recruitment process. To request accommodation, please contact [email protected] .

The salary for this position will be approximately between $70,000 and $85,000.

Holstein Canada does not utilize Artificial Intelligence (AI) in the screening, assessment, or selection of applicants.

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