Automotive Lease Administration & Operations Coordinator

Sherwood Park, Alberta
$18.00 – $22.00 per hour + Comprehensive Benefits
Full-Time | Permanent

About Otter Wise Talent Solutions

Otter Wise Talent Solutions is a proudly Indigenous-owned, woman-led recruitment firm dedicated to connecting exceptional talent with outstanding employers across Canada. We partner with organizations of all sizes to recruit professionals across finance, accounting, administration, construction, engineering, skilled trades, industrial operations, and executive leadership.

We are currently recruiting on behalf of our client for an Automotive Lease Administration & Operations Coordinator. This is an excellent opportunity for an organized, customer-focused qualified looking to build a long-term career in automotive finance while supporting a growing organization.

The Opportunity

Our client, a well-established and growing automotive group, is seeking a highly organized and detail-oriented Automotive Lease Administration & Operations Coordinator to support its commercial financing and leasing operations.

This is an excellent opportunity for someone looking to build a long-term career within the automotive finance industry while supporting multiple dealerships and internal stakeholders. You'll play a key role in administering lease contracts, coordinating funding activities, managing insurance and registrations, supporting financial operations, and delivering exceptional customer service throughout the lifecycle of every lease.

Working closely with customers, dealerships, lenders, insurance providers, registry offices, and internal stakeholders, you'll help ensure every transaction is managed professionally from funding through lease maturity while contributing to the continued success of a growing automotive organization.

Why Join This Opportunity?

- Competitive hourly wage of $18.00–$22.00 per hour
- Comprehensive benefits package
- Stable, full-time permanent opportunity
- Join a respected and growing automotive group
- Support multiple dealerships and financing operations
- Gain exposure to a wide variety of vehicle financing and leasing transactions
- Collaborative and supportive team environment
- Long-term career growth within the automotive finance industry
- Ongoing professional development and advancement opportunities

Key ResponsibilitiesLease & Contract Administration

- Prepare, issue, and administer financing and leasing agreements.
- Post completed deals into CDK while ensuring documentation is accurate and complete.
- Process lease payouts and communicate payout information with customers and dealerships.
- Administer lease terminations, including PPSA registrations and discharges.
- Maintain complete electronic and physical contract files throughout the lease lifecycle.
- Ensure documentation complies with company policies and regulatory requirements.

Funding & Financial Administration

- Coordinate funding packages and verify all required documentation has been received.




- Support funding activities to ensure timely processing of financed and leased assets.
- Process payment returns and investigate discrepancies.
- Assist with Accounts Payable and Accounts Receivable activities.
- Maintain accurate financial records and administrative documentation.

Insurance & Registration Administration

- Monitor insurance coverage for financed and leased assets.
- Collect and verify proof of insurance.
- Track insurance expiries and proactively follow up with customers.
- Coordinate vehicle registrations, renewals, transfers, and related documentation.
- Maintain accurate insurance and registration records.

Customer & Dealer Support

- Serve as a primary point of contact for customers and dealership partners.
- Respond to inquiries regarding contracts, funding, lease payouts, insurance, registrations, and documentation.
- Deliver professional, timely customer service while building strong relationships.
- Maintain accurate records of customer communications and account activity.

Operations & Administrative Support

- Manage incoming mail, correspondence, and document distribution.
- Maintain electronic filing systems and document control.
- Prepare reports and maintain operational records.
- Support compliance, audit readiness, and continuous improvement initiatives.
- Perform additional administrative and operational duties as required.

Qualifications

We're looking for someone who brings:

- Minimum 2 years of experience within an automotive dealership, automotive finance company, leasing organization, commercial lending institution, or financial services environment.
- Experience with lease administration, funding, contracts, or loan documentation.
- Experience using CDK or another dealership management system is a significant asset.
- Experience supporting Accounts Payable, Accounts Receivable, or financial administration.
- Strong organizational and time management skills with exceptional attention to detail.
- Excellent verbal and written communication skills.
- Confidence communicating with customers, dealerships, lenders, and internal stakeholders.
- Proficiency with Microsoft Office, particularly Outlook, Excel, and Word.
- The ability to manage multiple priorities while maintaining a high degree of accuracy.

What We're Looking For

The ideal candidate is:

- Highly organized with exceptional attention to detail.
- Professional, personable, and customer-focused.
- Comfortable managing multiple priorities in a fast-paced environment.
- Confident following up with customers, dealerships, lenders, and third-party partners.
- Self-motivated, dependable, and accountable.
- Committed to maintaining confidentiality and handling sensitive financial information with discretion.




- A collaborative team player who enjoys supporting operational excellence and continuous improvement.

Otter Wise Talent Solutions is recruiting an Automotive Lease Administration & Operations Coordinator for a growing automotive group in Sherwood Park, Alberta. This opportunity is ideal for professionals with experience in automotive dealerships, automotive finance, commercial leasing, banking, dealership administration, customer service, contract administration, funding coordination, insurance administration, and vehicle registration. Candidates with experience using CDK, supporting lease documentation, accounts payable, accounts receivable, funding, and dealership operations are encouraged to apply.

Apply Today

If you're looking for an opportunity where you can combine customer service, financial administration, lease operations, and relationship management while building a long-term career with a growing automotive group, we'd love to hear from you.

Looking for automotive administration jobs in Sherwood Park, automotive finance careers, dealership administration positions, or lease administration jobs in Alberta? Otter Wise Talent Solutions is recruiting an Automotive Lease Administration & Operations Coordinator for a growing automotive group. This opportunity is ideal for professionals with experience in automotive dealerships, commercial lending, leasing, banking, contract administration, funding coordination, customer service, insurance administration, vehicle registrations, accounts payable, accounts receivable, and financial operations. Candidates with experience using CDK or other dealership management systems who are seeking a long-term career in the automotive industry are encouraged to apply.

Apply today through Otter Wise Talent Solutions and take the next step in your automotive finance career.

Pay: $37,117.36-$45,670.01 per year

Benefits:

- Casual dress
- Company events
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off

Application question(s):

- Please describe your experience working in automotive finance, dealership administration, leasing, or financial services. Include the companies you've worked for and your primary responsibilities.
- Describe your experience administering lease contracts, loan documentation, or funding packages. What was your role in the process?
- Describe your experience working with Accounts Payable, Accounts Receivable, or other financial administration duties.
- This role requires regular communication with customers, dealerships, lenders, insurance providers, and registry offices. Tell us about your experience managing these types of relationships.
- Describe your experience coordinating insurance documentation, vehicle registrations, PPSA registrations, or similar compliance-related activities.
- Tell us about your experience using dealership management systems such as CDK. Which systems have you used, and what functions did you perform?

CDK
Other dealership management system
No

Work Location: In person

📌 Lease & Financial Operations Coordinator (Canada)
🏢 Otter Wise Talent Solutions
📍 Canada