Gemini Packaging Ltd. is one of North America 's leading liquid product manufacturers, supplying both HABA and Household products to the top supermarkets and wholesalers for more than 20 years. Established in 1980, Gemini offers both Branded and National brand equivalent programs in the United States and Canada .

We are currently seeking a reliable, detail-oriented, and professional Office Administrator / Front Desk to join our team and provide critical support to multiple departments.

Position Overview:

As the first point of contact at our Richmond facility, the Front Desk / Office Administrator plays a key role in maintaining efficient administrative operations. This role combines front desk responsibilities with a range of office and data entry tasks that support our logistics, accounting, and production teams.

Key Responsibilities:

* Front Desk & Administrative Support:

· Answer and direct phone calls; greet visitors and coordinate guest check-ins.

· Handle mail distribution, courier shipping (FedEx, Novex), and package tracking.

· Maintain organized filing systems and assist with weekly and monthly administrative reports.

* Order & Data Entry:

· Enter purchase and production orders (EDI, email, phone) into Sage ERP.

· Process batch sheets, update production and shipping schedules, and handle invoice entry.

· Maintain and update yield summary, labor cost, and inventory tracking files.

· Process adjustments, claims, and miscellaneous entries (e.g., CHEP transfers, recycled item logs).

* Reporting & Communication:

· Send out daily, weekly, and monthly reports (e.g., production, yield, open orders, chemical costing).

· Collaborate with logistics, production, and accounting teams on reconciliations and reports.

· Monitor and resolve EDI discrepancies (Loblaws), sales history reports, and freight invoice entries.





* Other Tasks (as required and may be assigned by the Supervisor. ):

· Create shipping labels, assist with inventory transfers, handle border documentation.

· Assist in preparing debit/credit notes and supporting customer account changes in Sage.

· Participate in month-end and year-end closing processes (e.g., inventory valuation, gross margin reports).

Qualifications:

· High school diploma required; accounting course certificate is an asset.

· Minimum 1–2 years of office administration or front desk experience (manufacturing/logistics an asset).

· Proficient in Microsoft Office Suite (Excel, Outlook) and familiarity with ERP systems (e.g., Sage).

· Robust communication, multitasking, and organizational skills.

· Detail-oriented with the ability to handle time-sensitive tasks accurately.

· Comfortable working in a fast-paced and team-oriented environment.

Schedule:

Monday to Friday | Standard business hours (e.g., 8:00 AM – 4:30 PM)

Benefits:

· Extended health and dental benefits

· On-the-job training and development

· Onsite Parking

· Supportive team environment

How to Apply:

Applicants must be legally authorized to work in Canada. Please note that we are not accepting applications from students at this time.

Submit your resume and a brief cover letter via Indeed. We thank all applicants for their interest, however only those selected for an interview will be contacted.

Address:

Gemini Packaging Ltd.

150-12071 Jacobson Way, Richmond, BC, V6W 1L5, Canada

Job Type: Full-time

Pay: $40,000.00 per year

Ability to commute/relocate:

- Richmond, BC V6W 1L5: reliably commute or plan to relocate before starting work (preferred)

Education:

- Secondary School (preferred)

Experience:

- Office Administrator: 2 years (preferred)

Language:

- English (preferred)

Work Location: In person

📌 Office Administrator / Front Desk (Canada)
🏢 Gemini Packaging
📍 Canada