Job Overview

AlumaSafway is currently seeking an Office Administrator for our Saint John, NB team. The Office Administrator is the primary administrative support person on-site for a major construction project through the end of 2028. Acting as a liaison between the project site and corporate office, this role is responsible for payroll administration, data entry and reconciliation, workforce administration, and supporting the site supervision team. This position is integral to both field operations and office functions and offers the potential for permanent opportunities upon project completion.

Key Responsibilities

- Enter and reconcile payroll data accurately.
- Support employee hiring, onboarding and termination process.
- Create and maintain tags within the company's proprietary system.
- Perform high-volume data entry and maintain project records and logs, including scaffold logs.
- Provide administrative support to the Site Supervision team.
- Act as the key communication link between the project site and the office.
- Assist with reporting, document management, and project administration.
- Support future project mobilizations and proprietary system implementation.

Minimum Requirements





- Previous administrative experience, preferably in construction or project-based environments.
- Payroll administration experience required.
- Strong computer skills, particularly in Microsoft Excel.
- Excellent attention to detail and data accuracy.
- Strong communication and organizational skills.
- Ability to work independently as the sole on-site administrator.
- Positive attitude, reliability, and a team player mindset.
- Experience with hiring, onboarding and employee records is an asset.

Working Conditions

- On-site position supporting a construction project through 2028.
- Small, collaborative team environment.
- Approximately 5% of travel between the site and office.
- Regular walking outdoors between parking areas, site trailers, and facilities in all weather conditions.
- Fast-paced construction environment requiring adaptability and strong organizational skills.

Pay: $24.50 per hour

Benefits:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- In office parking
- RRSP match
- Vision care

Work Location: In person

📌 Office Administrator (Canada)
🏢 BrandSafway
📍 Canada