About You

- You thrive in a role where you can be the behind-the-scenes support hub for customers, leaders, and team members and strive to make everyone successful
- Being a dependable cornerstone to your team is your superpower
- You crave the opportunity to share and celebrate successes and milestones with your colleagues
- Others rely on you to proofread and edit important documents because of your eye for detail
- You find satisfaction in maintaining systems rather than reinventing them
- You excel at calm, steady support that allows others to “shine"
- Others remark they are motivated by your hard work and can-do attitude and that means the world to you
- Your ability to build rapport and trust makes people comfortable talking about tough subjects and you are comfortable asking tough questions
- You're comfortable letting others take the spotlight while you ensure everything runs smoothly
- You are drawn to a company who builds their culture around trust and integrity

What We Offer:

- Competitive hourly rate is $23-27 per hour, depending on experience
- Mon-Thurs, 9am-3pm part-time schedule (approx 24 hours/week)
- Impactful and purposeful work
- Family-oriented work environment
- Stability and Efficiency focused culture

About Us

At Neighbourhood Painters, we are your trusted family-owned painting company serving Calgary and surrounding communities since 2003. With over 20 years of experience and commitment to a personal touch, we have enjoyed delivering quality and expert care to our customers and being a supportive and reliable employer to our team members. If this sounds like the kind of close-knit community that you’d like to be part of, please review the next steps in joining our team.

About the Job

- As our communication support,



we will lean on you to provide administrative and communication support for our owner and Sales/Project Manager, including scheduling appointments, managing calendars and facilitating meetings
- Bring your love of organization to maintain and strengthen our filing systems and ensure documents are proof-read, edited, updated, and easily accessible
- We’ll look to you to manage customer correspondence, including emails and phone calls, and you’ll provide feedback, escalation and follow-up where needed to maintain exceptional service
- You’ll help maintain and refine existing processes to make them more efficient and productive
- You will balance your time between collaborative and solo projects - your keen sense for when it’s time to put your head down and get the work done will be invaluable
- In this role, you’ll assist our bookkeeper with some intermediate accounting tasks where you can flex your love of numbers
- You will provide steady reliable support our fast-paced owner and team
- You will get to perform ad hoc requests that help support other team members- no job too small!
- You will lead a few HR functions such as maintaining employee records, assisting with onboarding processes and organizing company events
- You will use your proficiency in Excel to pro-actively keep our reports and spreadsheets up-to-date.

Skills & Ideal Qualifications





We’re flexible on the number of years of previous experience for this role. We highly favor talent and interest, attention to detail and hard work.

- Administrative support and calendar management experience
- Strong organizational skills with emphasis on maintaining existing systems
- Professional and diplomatic phone and email communication across all levels
- Experience in event planning, coordination or similar preferred
- Active listening skills and comfort with routine and recurring tasks
- Excellent computer skills and the ability to learn new technology
- QuickBooks online experience highly preferred
- Invoicing and A/R experience is preferred
- Robust attention to detail and process management
- Ability to maintain composure in fast-paced environments
- Comfortable working independently within established guidelines

If you have experience in any of the following or similar positions, please apply today!

● Office Administrator

● AP/AR Specialist

● Executive Assistant

● Administrative Coordinator

● Human Resources Assistant

● Inventory Assistant

● Office Coordinator

● Document Control

● Event coordinator

● Customer service coordinator

● Construction assistant

● Scheduling coordinator

● Home delivery coordinator

● Dispatcher

● Customer Care Specialist

● Assistant Office Coordinator

● Construction Office Assistant

● Service Scheduling

● Personal Assistant

● Night Auditor

● Hotel Concierge

● Event planning

● Receptionist

● Front Desk Representative

Job Type: Part-time

Pay: $25.00-$27.00 per hour

Expected hours: 24.0 per week

Work Location: In person

📌 Office Coordinator (Mon-Thurs, 9am-3pm) (Canada)
🏢 Neighbourhood Painters
📍 Canada