About us

We are looking for an upbeat, full-time medical administrative assistant to work in a busy and fast-paced surgical center / physician clinic. The successful candidate will be responsible for all aspects of administrative work at the clinic. The successful candidate must be a dedicated and proactive individual who is eager to grow professionally within a supportive and collaborative environment. We place a heavy emphasis on personal and professional growth, as there are plenty of opportunities available at the centre.

Job Status

Full-time, Monday to Friday, 40 hours/ week.

Job Requirements:

Core Competencies

- Professional personality & appearance
- Strong computer skills
- Warm, caring and friendly personality
- Outstanding time management skills
- Creative and innovative thinker
- Exceptional critical thinking and problem-solving skills
- Accountable, honest and reliable
- High level of ethics and integrity
- Proficient in planning and organizational skills
- Articulate with great communication (verbal & written) skills
- Ability to work as team player as well as an independent thinker
- Experience in ophthalmology or optometry is considered an asset

Job Duties

- Responds to multiple phone calls, emails, and communications coming into the clinic in an efficient professional manner
- Provides a clear channel of communication and coordination to staff, patients, vendors & referring physicians
- Is warm, caring & provides excellent patient experiences at all times
- Maintains templating and scheduling in an organized fashion to allow for optimal flow in the clinic with multiple EMR templates
- Ensures standard operating procedures in the clinic are adhered to at all times
- Upholds safe,



orderly & tidy front desk & waiting room area
- Performs all administrative duties relating to the management and efficiency of the front desk
- Keeps a strong pulse on everything going on in the office
- Advises the physician of deficiencies that may exist & strategizes on continuous improvement plans
- Complete preliminary patient examination including recording history, medications, symptoms/complaints, conducting visual acuity assessments
- Provide support to our Ophthalmologists throughout the surgical procedures. Duties may also include optical measurements and maintaining patient medical records

Experience

Previous experience as an Administrative Assistant, or relevant role, is required. All outstanding individuals with strong skills will be considered.

Education

Grade 12 plus additional college degree in Office Administration Health Services OR Medical Administration OR Executive Administrative Assistant required

Teaching and research

Continuing learning is crucial for everyone on our team, and provides an chance for everyone to develop skills and knowledge necessary to maintain expertise in a medical office setting . As an employee at our center, it is expected to engage in teaching, training and research in addition to all other clerical duties.

Pay Rate

To be discussed based on skill and experience

Benefits

Free on-site parking

Health benefits (Health Spending Account) available after probation period and per contract details.

Uniform

Scrubs provided to team members

Job Types: Full-time, Permanent

Pay: $22.00-$25.00 per hour

Benefits:

- Extended health care
- On-site parking

Flexible language requirement:

- French not required

Work Location: In person

📌 Medical Administrative Assistant (Canada)
🏢 Physician Office
📍 Canada