Immediate opening – Administrative Coordinator

About us: Broadway Refrigeration & Air Conditioning is an established leader in the service, repair and maintenance of commercial heating, ventilation, air conditioning (HVAC), plumbing and refrigeration systems. Since 1957 we have served clients throughout the greater Vancouver area providing a full-range of mechanical services including: planned maintenance, system design, installation/retro-fits, and repairs. Our extensive and growing team of trade-qualified technicians are the foundation of our field capabilities supported by a dynamic and customer-focused office team. We are committed to the longevity and successful training and career development of all our staff. Join us today!

Office is located in Burnaby (near Skytrain Station) and nearby many amenities.

Position: Administrative Coordinator

JOB RESPONSIBILITIES

· Reception and back up dispatch

· Asset/Device management (coordination and tracking of computers, phones, vehicles)

· Fleet management, support licensing, permitting, citations and other fleet operations

· Management of office supplies, inventory, negotiate vendors, and order supplies and materials

· Procurement activities

· Building organization & management of required maintenance/contractors/access codes

· Expenditure tracking and basic accounting functions

· Coordination of WorkSafe, permitting, business licenses & other certifications





· Provide backup/support for other administrative staff

· Processes incoming and outgoing mail, couriers and payments related to the work; and maintains office supplies

· Current employee data capture and assisting with onboarding

KEY QUALIFICATIONS

· Punctual and reliable

· Technically savvy (Proficient with Microsoft Office products)

· Ability to operate a variety of office equipment and computer applications related to the work

· Positive, upbeat

· Is team oriented, team experience

· Customer service experience a plus

· Excellent verbal and written communication skills

· Proven time-management and organizational skills

· Self-starter

· You have a keen attention to detail

REWARDS

· Cross-training with other administration and accounting functions

· Excellent benefits

· Salary Range: $50-55K

Job Types: Permanent, Full-time

Pay: $50,000.00-$55,000.00 per year

Benefits:

- Dental care
- Extended health care
- Paid time off
- RRSP match

Flexible language requirement:

- French not required

Ability to commute/relocate:

- Burnaby, BC V5C 4B8: reliably commute or plan to relocate before starting work (required)

Education:

- Secondary School (preferred)

Experience:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Language:

- English (preferred)

Work Location: In person

📌 Administrative Coordinator (Canada)
🏢 Broadway Refrigeration & Air Conditioning Co.
📍 Canada