Small public practice accounting firm is seeking an administrative assistant for a full time in person position.

Qualifications:

Ability to multi-task

Attention to detail

Must be familiar with MS Office

Customer service skills

Team player

Duties to include but not limited to are:

- Answer phones, forward calls, and take messages
- Manage phone system and oversee changes
- Receive clients, inform staff of client arrival
- Review information returnable to clients and call to inform
- Update and keep current the client records and list
- Pick up and drop off of client information
- Receive, open, and forward mail
- Prepare outgoing mail, enter on spreadsheet, and take to mail box
- Call clients for address changes, inform of refund, etc.
- Prepare and arrange courier
- Prepare government remittance forms
- Ensure filing is kept up to date
- Scan and archive obsolete files
- Provide assistance with faxing, copying, typing, and other office administration
- Check containers and remove garbage from all offices and washrooms
- Check containers/shredders and remove recycling from all offices




- Check office supply stock and order supplies
- Ensure areas of the office with high client visibility are clean and organized
- Process client tax information intakes and update lists
- Assist with corporate year end administration as assigned
- Complete drafted financial statements
- Organize client submitted information
- Administrative assistance to tax preparers as needed
- Processing finalized T1 personal income tax returns to send out
- Sending confidential information and electronic signature forms to clients
- Intake of signed forms, updating lists and files, and forwarding to e-file admin
- Prepare client letters
- Accounts receivable management

Work schedule is Monday to Friday 9:00 am to 5:00 pm.

Benefits:

Benefits package

Casual dress

Company events

Bonuses

Job Type: Full-time

Pay: $21.00-$23.00 per hour

Benefits:

- Casual dress
- Company events
- Dental care
- Extended health care
- In office parking
- Vision care

Work Location: In person

📌 Administrative Assistant (Canada)
🏢 TiemerCPA
📍 Canada