Job Description

Weaver Simmons LLP is seeking an experienced, detail-oriented, and professional individual to join our team as a Legal Assistant. The successful candidate will provide administrative and legal support to lawyers in a busy and fast-paced litigation practice involving personal injury, accident Benefits claims, and other civil litigation files.

The ideal candidate is highly organized, skilled, and capable of managing multiple priorities while maintaining a high degree of accuracy, confidentiality, and attention to detail.

Duties & Responsibilities

- Communicate professionally with clients, insurance companies, insurance adjusters, opposing counsel, experts, court staff, government agencies, and other third parties by telephone, email, and written correspondence.
- Schedule meetings, appearances, mediations, examinations, and client appointments while maintaining lawyer calendars.
- Open, maintain, organize, and close client files in accordance with firm procedures and Law Society requirements.
- Perform document management, scanning, electronic filing, data entry, and file maintenance using the firm's document management systems.
- Assist lawyers in preparing, organizing, and filing court documents, ensuring accuracy and compliance with court rules and filing deadlines.
- Assist lawyers and clerks with discoveries, mediations, examinations under oath, independent medical examinations (IMEs), pre-trials, settlement conferences, and trial preparation.
- Prepare client accounts, invoices, trust statements, and related administrative documentation.
- Assist lawyers with billing, time entry, and file administration.
- Maintain confidential client information and records with the highest level of discretion and professionalism.
- Provide occasional backup support for reception and switchboard duties
- Perform other duties as assigned.

Knowledge, Skills & Abilities

- Strong organizational skills with the ability to manage multiple tasks and competing priorities.
- Exceptional attention to detail and commitment to accuracy.




- Excellent verbal and written communication skills.
- Strong interpersonal skills and a professional client-service approach.
- Ability to work independently and collaboratively within a team environment.
- Ability to work effectively under pressure and meet deadlines in a fast-paced legal setting.
- Sound judgment and discretion when handling confidential and sensitive information.
- Proficiency with Microsoft Office Suite, Adobe Acrobat, Zoom, and other office technologies.
- Experience with legal software, including PCLaw, is considered an asset.
- Reliable, dependable, and self-motivated with a strong work ethic.

Qualifications

· Legal Assistant Diploma or equivalent combination of education and experience preferred.

· Minimum 3 years of experience as a Legal Assistant, preferably in Civil Litigation.

· Experience communicating with insurance companies and insurance adjusters is considered a strong asset.

· Completion of a Law Clerk or Paralegal diploma/certificate is considered an asset.

Weaver Simmons LLP offers a comprehensive salary and benefits package with matched pension contributions, and a commitment to a long-term working relationship.

Weaver Simmons LLP welcomes and encourages applications from people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the interview and selection process.

Job Types: Permanent, Full-time

Benefits:

- Company pension
- Disability insurance
- Extended health care
- Life insurance
- RRSP match
- Vision care

Schedule:

- 7-hour shift
- Monday to Friday

Work Location:

In person – Sudbury, Ontario

Rate of Pay:

Weaver Simmons LLP welcomes applications from candidates with a wide range of experience levels, including recent graduates and experienced legal assistants.

Compensation for this position starts at $25.00 per hour and will be commensurate with the successful candidate's skills, qualifications, relevant experience, and ability to perform the duties of the role.

Pay: From $25.00 per hour

Benefits:

- Company pension
- Disability insurance
- RRSP match
- Vision care

Work Location: In person

📌 Civil Litigation Legal Assistant (Canada)
🏢 Weaver, Simmons
📍 Canada