Job Overview

We are looking for a highly organized and customer-focused Administrative Specialist to join our team. The successful candidate will play a key role in supporting daily office operations, providing exceptional customer service, and ensuring orders and production schedules run smoothly. This position requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

- Organize and prioritize daily workflow to ensure efficient office operations.
- Manage customer accounts and maintain accurate customer records.
- Respond promptly and professionally to customer inquiries by phone and email.
- Process customer orders accurately and efficiently.
- Coordinate production schedules and communicate order updates with customers.
- Prepare quotations, invoices, shipping documents, and other administrative paperwork.
- Monitor order status and proactively communicate any delays or changes.
- Maintain organized filing systems, both electronic and paper.
- Enter and update data in company software and databases.
- Schedule appointments, meetings, and coordinate calendars as required.
- Assist with inventory records and order tracking.




- Prepare reports, spreadsheets, and correspondence.
- Support the sales and production teams with administrative tasks.
- Answer and direct telephone calls in a courteous and professional manner.
- Assist with general office administration and other duties as assigned.

Qualifications

- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Exceptional attention to detail and accuracy.
- Proficiency with Microsoft Office (Word, Excel, Outlook).

Education

- Secondary school diploma required.

Experience

- Minimum of 2 years of experience in an administrative and/or customer service role.

Join us as an Administrative Specialist and become a key contributor to our vibrant team! Your energetic approach combined with your detailed-oriented mindset will help us deliver outstanding support every day. We value proactive individuals who thrive on organization, excel at multitasking, and are eager to grow their administrative expertise in a rewarding environment.

Pay: $20.00-$23.00 per hour

Advantages:

- Casual dress

Work Location: In person

📌 Administrative Specialist (Kitchener)
🏢 Barbarian Sportswear
📍 Kitchener