About the Role

We are seeking a highly organized, proactive, and trustworthy Personal Assistant / Office Administrator to support the owner of a growing business. This is an in-office position requiring someone who enjoys wearing multiple hats, managing day-to-day administrative responsibilities, and helping keep business operations running smoothly.

The ideal candidate is detail-oriented, resourceful, professional, and able to manage confidential information with discretion. No two days are the same, making this an excellent opportunity for someone who thrives in a dynamic environment.

ResponsibilitiesExecutive & Personal Assistance

- Manage calendars, appointments, and scheduling
- Coordinate meetings and prepare meeting materials
- Screen and prioritize emails and phone calls
- Arrange travel, accommodations, and itineraries as required
- Prepare correspondence, reports, presentations, and documents
- Conduct research and gather information for business initiatives
- Handle confidential information with professionalism
- Assist with personal errands and special projects when needed

Office Administration

- Maintain an organized office environment
- Order office supplies and manage inventory
- Organize digital and physical filing systems
- Coordinate incoming and outgoing mail and courier services
- Prepare invoices, expense reports, and basic bookkeeping support
- Assist with document preparation and record keeping
- Support onboarding paperwork and general HR administration
- Coordinate vendors, service providers, and office maintenance

Business Support

- Assist with project coordination and follow-up
- Maintain CRM and company databases
- Help organize company events and meetings
- Track action items and ensure deadlines are met
- Support marketing, social media,



or customer communications as needed
- Provide general administrative support across multiple business initiatives

Qualifications

- Bilingual French/English
- 2+ years of experience in an administrative, executive assistant, or office administration role
- Excellent organizational and time management skills
- Strong verbal and written communication skills in English
- French language skills are considered a robust asset
- High level of professionalism and discretion
- Exceptional attention to detail
- Ability to multitask and prioritize changing responsibilities
- Self-motivated with excellent problem-solving abilities

Technical Skills

Experience with:

- Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Google Workspace
- Calendar management tools
- Zoom and Microsoft Teams
- Basic bookkeeping software (QuickBooks or similar is an asset)
- Canva and social media platforms (asset)

What We're Looking For

The successful candidate will be:

- Highly dependable and trustworthy
- Organized and detail-oriented
- Friendly and professional
- Proactive and able to anticipate needs
- Comfortable working independently
- Adaptable in a fast-paced environment
- Positive with a "can-do" attitude

Schedule

- Part-Time (approximately 20–25 hours per week)
- Monday to Friday
- Flexible daytime hours
- In-office position located in Montreal, Quebec

What We Offer

- Adaptable part-time schedule
- Supportive and collaborative work environment
- Opportunity to work directly with the business owner
- Variety of responsibilities with opportunities to learn and grow
- Competitive hourly compensation
- Potential for increased hours as the business grows

Pay: $19.55-$32.34 per hour

Benefits:

- Casual dress
- Flexible schedule
- On-site parking

Work Location: In person

📌 Part-Time Personal Assistant / Office Administrator (Montreal)
🏢 Angry Paesano
📍 Montreal