Overview

We are seeking a dynamic and detail-oriented Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance organizational efficiency, and provide exceptional customer service. The ideal candidate will bring a proactive attitude, excellent communication skills, and a solid background in administrative tasks. Your energy and enthusiasm will help keep our office running smoothly and ensure a positive experience for clients, visitors, and team members alike. This paid position is perfect for someone eager to grow their administrative expertise in a fast-paced environment.

Duties

- Manage front desk responsibilities including greeting visitors, answering phone and directing calls with professional phone etiquette
- Perform data entry tasks accurately using Microsoft Office and ZANDA
- Organize and file documents efficiently, ensuring easy retrieval of information and maintaining confidentiality
- Support bookkeeping activities such as invoicing, billing, and expense tracking.
- Assist with clerical duties including proofreading correspondence, preparing reports.




- Provide excellent customer support by responding promptly to inquiries via phone or email and offering helpful solutions
- Manage and maintain Social Media campaigns.

Qualifications

- Proven experience in an administrative or clerical role with strong organizational skills
- Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Docs, Sheets).
- Experience using ZANDA is an asset.
- Excellent computer skills with the ability to learn new systems quickly
- Prior experience working at a front desk or handling multi-line phone systems with professionalism
- Strong typing skills with attention to detail for proofreading and document accuracy
- Knowledge of medical or dental office procedures is a plus
- Demonstrated customer service skills with the ability to handle inquiries courteously and efficiently
- Ability to perform filing tasks accurately and manage multiple priorities effectively

Join us in creating a welcoming environment where organization meets excellence! Your dedication will help us deliver outstanding service while supporting our team’s success.

Pay: $16.00-$17.00 per hour

Work Location: In person

📌 Administrative Assistant (Fredericton)
🏢 Haven for Hope Counselling Centre
📍 Fredericton