Company Overview

We are a well-established community-based law firm with longstanding roots in the Owen Sound and Grey-Bruce Counties area. Our dedicated team has proudly served the local community for over seventy-five years, maintaining a reputation for integrity, personalized service, and legal excellence. We offer diverse legal expertise and deep local knowledge through our offices in Owen Sound and Wiarton.

Job Overview

We are seeking a motivated and detail-oriented Law Clerk/Legal Assistant for our Owen Sound office, specializing in Wills to join our dynamic team of four lawyers and 12 staff. This position offers an exciting opportunity to support our estate planning practice by managing new and returning client intakes, preparing legal documents, review and signing appointments, client reporting, and ensuring smooth workflow processes. The ideal candidate will bring robust organizational skills, legal drafting and proofreading abilities, and a passion for delivering exceptional client service in a fast-paced environment.

Responsibilities

- Assist with the intake of new and returning clients by interviewing clients to gather necessary information for estate planning documents while demonstrating professional phone etiquette.
- Organizing estate planning meetings with each responsible lawyer.
- Preparation, review, and proofreading of draft wills, trusts, and related estate planning documents using meticulous attention to detail.
- Manage electronic document management systems like LEAP, and organize physical files efficiently through accurate filing and data entry.




- Support project management tasks by drafting correspondence, coordinating client return appointments, tracking deadlines, preparing signing documentation, and taking case files through to completion.

Qualifications

- Proven experience in legal clerical or administrative roles within a law firm or related setting.
- Strong proofreading skills with keen attention to detail in all written materials.
- Familiarity with legal administration tools such as MicroSoft Office Suite, and LEAP is preferred.
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
- Ability to be self-directed, and follow direction from multiple lawyers to meet deadlines.
- Knowledge of legal drafting standards related to wills and estate planning.
- Proficiency in data entry, file management, and clerical procedures; previous experience with project management is advantageous.
- Exceptional phone etiquette combined with professional communication skills.

Join us to be part of a dedicated team committed to providing high-quality legal services that make a meaningful difference in our clients’ lives!

Pay: $23.00-$31.00 per hour

Benefits:

- Company events
- Company pension
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount

Ability to commute/relocate:

- Owen Sound, ON N4K 2H7: reliably commute or plan to relocate before starting work (required)

Education:

- DCS / DEC (required)

Experience:

- Law Office: 2 years (required)

Work Location: In person

📌 Law Clerk/Legal Assistant - Wills (Canada)
🏢 Middlebro' & Stevens LLP - Lawyers
📍 Canada