Join Our CWT Team

Are you highly organized, detail-oriented, and looking for an opportunity to play a key role in a growing organization?

CWT is seeking a Bilingual Administrative & Payroll Coordinator to support our office operations and act as a vital link between our Ontario and Quebec locations. This position combines administrative coordination, payroll support, driver pay administration, billing, and employee benefits administration in a fast-paced and team-oriented environment.

If you are fluent in both English and French, possess strong communication skills, and thrive in a dynamic workplace, we'd love to hear from you.

Responsibilities

- Provide comprehensive administrative support to management, operations, and office staff to ensure the efficient day-to-day functioning of the organization.
- Serve as the primary administrative liaison between the Ontario and Quebec operations, facilitating effective communication and coordination in both English and French.
- Coordinate and support payroll administration for the Quebec operation, including collecting, verifying, and processing employee payroll information and timesheets.
- Review, verify, and administer driver payroll for the Quebec fleet, ensuring accurate calculation of wages, mileage, and supporting payroll documentation.
- Assist with employee benefits administration, including enrollments, updates, record maintenance, and employee inquiries.
- Prepare, process, and maintain customer billing, invoices, and related documentation with a high degree of accuracy.
- Maintain accurate and confidential payroll, employee, operational, and customer records in accordance with company policies and regulatory requirements.
- Prepare reports, spreadsheets,



and administrative documentation to support management and operational decision-making.
- Coordinate office communications, scheduling, and administrative activities to support business operations.
- Assist with onboarding documentation and general human resources administrative activities as required.
- Collaborate with internal departments to support operational efficiency, compliance, and exceptional customer service.
- Perform additional administrative and office support duties as assigned.

Qualifications

- Fluency in English and French, both written and spoken, with the ability to communicate effectively with employees and management in Quebec and Ontario.
- Minimum of 2 years' experience in an administrative, payroll, accounting, or office support role.
- Experience processing payroll and administering employee benefits; experience with Payworks payroll software is considered a strong asset.
- Knowledge of Quebec payroll practices, including timesheet review, payroll administration, and driver pay calculations, is preferred.
- Experience preparing customer invoices, billing documentation, and maintaining accurate financial records.
- Strong organizational, time-management, and multitasking skills with the ability to manage competing priorities in a fast-paced environment.
- High level of accuracy and attention to detail, particularly when handling payroll, billing,



and confidential employee information.
- Proficiency with Microsoft Office Suite, including Excel, Outlook, and Word.
- Excellent communication, interpersonal, and customer service skills.
- Ability to work independently while collaborating effectively with multiple departments and locations.
- Experience in the transportation, logistics, or trucking industry is considered an asset.

What We Offer

- Competitive salary and long-term career opportunities.
- A supportive, team-oriented culture where your contributions are valued and recognized.
- A positive, professional, and respectful work environment.
- The opportunity to play a key role in supporting both our Ontario and Quebec operations.
- Ongoing learning and development opportunities to enhance your skills and professional growth.
- Exposure to payroll, benefits administration, billing, and operational support functions, providing valuable experience across multiple areas of the business.
- Stable, full-time employment with a growing and dynamic organization.
- A collaborative workplace that encourages initiative, teamwork, and continuous improvement.
- The opportunity to build a long-term career with a company committed to employee success.

Apply Today

If you are a motivated, detail-oriented professional who enjoys working with people, thrives in a collaborative setting, and is looking to grow your career in administration, payroll, and operations support, we encourage you to apply and become part of the CWT team.

Pay: From $62,500.00 per year

Benefits:

- Dental care
- Disability insurance
- Life insurance
- RRSP match
- Vision care

Work Location: In person

📌 Bilingual Administrative and Payroll Coordinator (Lively)
🏢 CWT Staffing
📍 Lively