CHC Paint and Auto Body Supplies is seeking a highly organized and motivated. Administrative Coordinator to join our team at our Markham location. This role is integral to supporting multiple departments including finance, sales, and operations. The ideal candidate is detail-oriented, proactive, and eager to contribute to company-wide initiatives.
Key Responsibilities
Accounts Receivable Administration
- Manage invoicing and payment tracking systems.
- Conduct regular outbound calls to clients for payment follow-ups and arranging
settlements.
- Maintain accurate and up-to-date client account information.
Sales & Client Interaction Support
- Execute Outbound Product Capture Report calls to generate new sales opportunities.
- Investigate and document reasons for lapses in client purchasing behaviors.
- Communicate findings and suggestions to sales and leadership teams.
Company Communication & Support
- Provide administrative support across departments to ensure efficient internal operations.
- Regularly update company dashboards, documents, or other tools as directed.
- Participate in inter-departmental meetings and provide insights where applicable.
Inventory Coordination
- Assist in inventory management across all CHC locations.
- Perform inventory counts, validate transfers, and report discrepancies using CHC systems.
- Collaborate with warehouse and logistics staff to streamline stock processes.
Expense and Asset Tracking
- Support initiatives to track company expenses and asset maintenance.
- Maintain organized records related to company vehicles, equipment, and facility
maintenance.
General Duties
- Participate in company projects or initiatives as assigned.
- Provide occasional administrative support to leadership or other departments.
Qualifications & Requirements
- Proven experience in administrative, AR, or office coordination roles (experience in
automotive or distribution industry is an asset).
- Strong communication skills and professional telephone etiquette.
- Comfortable with data entry, reporting, and learning company-specific software tools.
-Strong in Excel and Google platforms.
- Excellent attention to detail, time management, and organizational abilities.
- Capable of working independently and handling multiple tasks in a fast-paced
workplace.
- Willingness to learn and take initiative on new tasks or systems as needed.
Compensation & Tools Provided
- Full-time employment with competitive salary based on experience.
- Company-provided laptop provided.
- Dedicated desk or office space provided at the Markham location.
- We offer some remote work with this position; regular attendance at the Markham office is required.
Job Type: Full-time Pay: $20.00-$22.00 per hour
Benefits
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off