Administrative Assistant (Part-Time) We are seeking a highly organized and detail-oriented Part time Administrative Assistant to join our team. This is a part-time, in-office position, Monday through Friday.

The ideal candidate is organized, detail-oriented, and comfortable handling a variety of administrative and accounting tasks. The candidate will have strong communication skills, both verbal and written, and the ability to manage multiple priorities while staying organized in a busy office environment. This role will provide important support across day-to-day office operations, accounts receivable, accounts payable, customer communication, and vendor coordination

Responsibilities

· Provide general administrative support and maintain organized office processes

· Process accounts receivable and accounts payable transactions

· Maintain accurate financial records using QuickBooks Online

· Prepare, process, and follow up on customer invoices and payments

· Monitor outstanding accounts receivable balances and follow up on overdue invoices and outstanding payments

· Track open invoices and support timely customer payment collection

· Communicate professionally with customers regarding account inquiries, invoice status, payment follow-ups, and product deliveries

· Communicate with vendors regarding invoices, orders, and account-related matters

· Assist with invoice processing, data entry, and accounting documentation





· Answer and manage the main business phone line, directing calls and assisting customers as needed

· Manage calendars, scheduling, and appointments using Microsoft Outlook

· Support supply chain and wholesale-related administrative activities as needed

· Assist with planning and coordinating company events, meetings, and office activities as needed.

Qualifications

· Diploma or Certificate in Administrative Assistant, Office Administration, Accounting, or a related field.

· Strong organizational skills with excellent attention to detail

· Previous administrative and accounting experience required

· Proficiency with QuickBooks Online required

· Strong knowledge of Microsoft Outlook and calendar management

· Experience with accounts receivable, accounts payable, and invoice processing

· Strong customer service and communication skills

· Ability to confidently communicate with customers, vendors, and internal team members

· Experience in a supply chain, wholesale, or distribution, environment preferred

· Ability to work independently, prioritize tasks, and meet deadlines

Position Details

· Part-time position

· Monday-Friday

· In-office We are committed to providing an accessible and inclusive recruitment process. If you require accommodation at any stage of the hiring process, please let us know, and we will work with you to meet your needs.

📌 Administrative Assistant (Part-Time) (Toronto)
🏢 i-VISTAMED
📍 Toronto