About The Company Since 1956, Milani Plumbing Heating & Air Conditioning, located in Burnaby on Kingsway, has established itself as the leading provider of plumbing, heating, and air conditioning services in the Lower Mainland. With over six decades of continuous success, the company has built a reputation for excellence, reliability, and customer satisfaction. Operating a fleet of more than 120 service trucks, Milani Plumbing Heating & Air Conditioning handles a high volume of service calls daily from residents and businesses across the region.

The company's commitment to quality service, innovation, and community engagement has positioned it as a trusted name in the industry. As the company continues to grow, it remains dedicated to expanding its talented team to meet increasing demand and uphold its standards of excellence.

About The Role We are seeking a dedicated and detail-oriented full-time Administrative Assistant to join our award-winning team. In this role, you will provide essential administrative support to our Commercial Maintenance Department, ensuring smooth operations and effective communication across teams.

Your responsibilities will include coordinating maintenance schedules, assisting with report preparation, managing documentation, and supporting various administrative tasks related to our commercial services. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a proactive attitude. This position offers an exciting prospect to work in a dynamic environment with room for professional growth and development.

Immediate availability is preferred, as we are looking to fill this position promptly.

Qualifications Proven experience in administrative or clerical roles

Strong computer skills, including proficiency in MS Office Suite (Word, Excel, Outlook)

Excellent typing speed and data entry skills

Exceptional organizational and multitasking abilities

Effective communication skills, both written and verbal





Attention to detail and accuracy in work

Ability to work independently and as part of a team

Positive attitude and energetic approach to tasks

Ability to manage time effectively and prioritize tasks Responsibilities Follow up with technicians to ensure all maintenance checklists are completed and submitted accurately

Prepare and assist with commercial maintenance reports and review quotes entered into the system for accuracy

Support scheduling and coordination of maintenance appointments and seasonal services such as salting and snow removal

Coordinate and confirm maintenance visits with technicians and subcontractors

Assist with ordering filters and other necessary service materials

Prepare and organize service call summaries and maintenance documentation

Communicate with the sales team to gather information for email responses and service follow-ups

Ensure subcontractors are scheduled for CO sensor testing and chemical testing as required

Assist with contract renewals and the preparation and dispatch of credit applications

Maintain digital and paper records, ensuring they are organized and up-to-date

Support ad hoc reporting and administrative tasks as needed

Provide general support to the Commercial Maintenance Coordinator and other team members Advantages Competitive wages within the industry range

Extended medical and dental benefits

Ongoing training and professional development opportunities

Supportive and collaborative team environment

Opportunities for career advancement and growth

Paid vacation and holiday pay

Flexible work schedule to promote work-life balance

Diverse and dynamic work responsibilities Equal Opportunity Milani Plumbing Heating & Air Conditioning Ltd. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees. We encourage applications from all qualified individuals regardless of race, gender, age, sexual orientation, disability, or background. We believe that a diverse workforce enhances our company culture and drives innovation and excellence.

📌 Administrative Assistant (British Columbia)
🏢 Sundayy
📍 British Columbia