Location: #99 Tsakis Way, Port Hardy B.C

Wage: Competitive Wage

Administrative Office Assistant

Summary: The Administrative Office Assistant plays a key role in ensuring the smooth operation of the office by handling a wide range of administrative, organizational, and communication tasks. This includes supporting meetings, managing documents, coordinating schedules, and serving as a liaison between staff, leadership, and external stakeholders.

Duties and Responsibilities:

- Serve as the primary point of administrative contact and liaison for the office.
- Receive, distribute, and file correspondence.
- Process and respond to faxes and emails.
- Communicate and correspond with various stakeholders.
- Maintain and organize copies of bylaws, policies, contracts, plans, minutes, and other important documents.
- Research issues and engage in various projects as needed.
- File and organize an assortment of documents.
- Coordinate, book, and confirm travel and hotel receipts for reimbursement.
- Coordinate calendars and manage time schedules for meetings and events.
- Arrange refreshments or food for meetings if required.
- Organize meetings: book rooms and dates, take minutes, create agendas, prepare reports, provide copies, and handle filing.
- Set up and maintain meeting spaces.
- Participate in and support the Health and Safety Committee, including taking minutes at committee meetings.
- Assist with the preparation of responses to faxes, emails, and other correspondence,



in cooperation with the Senior Administrator and Chief and Council as required.
- Perform other duties as assigned by the Band Manager, Chief and Council, and HR.

Required Qualifications:

Education:

- Post-secondary education in office or business administration is preferred.

Experience:

- Several years of office-related experience in a similar position.

Knowledge and Skills:

- Sound knowledge of office management principles and procedures.
- Experience taking minutes at meetings and producing those minutes efficiently.
- High level of computer skills, especially with MS Office, Internet, and search engines.
- Strong interpersonal and communication skills; ability to work with a wide range of persons.
- Ability to work under pressure and under tight timeframes, completing priorities expeditiously.
- Ability to exercise tact and diplomacy concerning sensitive/confidential issues.
- Ability to work with sensitive material and adhere to strict confidentiality.
- Strict adherence to confidentiality and privacy of band business.
- Knowledge of Kwakiutl Cultural Protocols.

Other Requirements:

- Valid Class 5 driver’s license.
- Criminal record check clearance.

Term: Full-Time 8:00 am to 4:00 pm Monday to Friday (occasional hours on weekends/evenings)

Compensation: Competitive wage (optional pension and Advantages after 3 months)

Closing Date: August 8, 2026, 4:00 pm (position to start as soon as possible)

📌 Administrative Office Assistant (Port Hardy)
🏢 Kwakiutl Band Council
📍 Port Hardy