Beard Winter LLP is proud to be recognized as a Top 10 Ontario Regional Law Firm by Canadian Lawyer magazine for 2021-22, and as one of The Globe and Mail’s Canada's Best Law Firms for 2026.

Beard

Winter is a multi-service, mid-sized law firm located in downtown Toronto, our unwavering commitment to clients is the foundation of our history since 1964. Best Lawyers and Lexpert recognize our lawyers in the areas of insurance law, insurance defence litigation, estates, trusts law and family law. Our employees are a key component of our success. We are currently hiring for a Software/Applications Specialist.

Reports To: Director of Operations/IT Manager Job Summary The Applications Support Specialist is responsible for the administration of firm-wide business applications and systems. Acting as a subject matter expert, this role ensures the effective operation, accessibility, and continuous improvement of supported technologies, while delivering high-quality end-user support.

Key Responsibilities Are, But Not Limited To Serve as a subject matter expert (SME) for supported applications

Support assigned business applications (e.g., Microsoft Office – including Teams and SharePoint), NetDocuments, ACL, Zoom, etc.)

Monitor system performance, troubleshoot and resolve application issues, escalating complex problems as needed

Assist with the implementation, integration, and ongoing maintenance of new AI systems, ensuring alignment with business objectives, system security and reliability, and data accuracy

Provide onboarding training and ongoing support to end-users

Develop and maintain system documentation, training materials, and user guides

Responsible for Word template and forms

Responsible for Wordpress backend and general maintenance and accessibility for firm websites, including general website content, individual biographies, etc.

Maintaining telephone systems

Maintain firm security system and security pass maintenance

Prepare digital materials and sponsorship-related assets using Adobe Creative Suite (Photoshop, InDesign, Illustrator),



including managing and working with various image file formats.

Assist with file extractions from various programs for file transfers, etc.

The Ideal Candidate Will

Have 5+ years of experience supporting or administering business applications in a law firm or skilled services environment.

Training and user support administration experience

Information Technology, Computer Science (or related field) Certificate or Diploma Skills & Competencies Knowledge in the various programs would be an asset:

NetDocuments

Microsoft Office including Teams & SharePoint

Adobe Suite (Illustrator, Photoshop, Indesign)

Wordpress and html code

Kofax Power Pdf Advanced

Automated Civil Litigation (ACL)

Avaya IP Office Manager

Docusign

Fax Cloud

Zoom

Philips Enterprise/Speech Live Dictation system

ProLaw knowledge an asset

Electronic Signatures and digital commissioning stamps

Interested candidates may submit their application in confidence to [email protected].

Beard

Winter LLP adopts an inclusive and accessible environment, and we are committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment, selection and assessment process, please contact Luisa Sicilia, Manager, Administration. Any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment verification.

The anticipated base annual salary range for this position is $65,000.00 - $85,000.00. This range represents the anticipated compensation for the position in compliance with Ontario’s pay transparency requirements. The actual compensation offered to the successful candidate may fall above or below this range, depending on factors such as relevant experience, demonstrated skills, market conditions, and internal equity.

Final compensation will be confirmed upon completion of the recruitment process. This posting is for an existing vacancy. We do not use artificial intelligence tools to screen, assess, or select applicants.

No agencies or recruiters please.

📌 Applications Specialist (Toronto)
🏢 The Law Office Management Association (TLOMA)
📍 Toronto