Executive Assistant / Office Administrator

Location: Toronto, ON

Employment Type: Full-Time

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant / Office Administrator to provide direct support to the owner across multiple businesses. This is a dynamic role for someone who thrives in a fast-paced environment, enjoys variety, and can seamlessly manage administrative, operational, and executive support responsibilities.

The ideal candidate is professional, resourceful, adaptable, and able to handle confidential information with discretion. No two days will be the same, making this an excellent opportunity for someone who enjoys learning and taking initiative.

Key Responsibilities

- Answer and manage incoming phone calls professionally.
- Monitor, organize, and respond to emails.
- Schedule meetings, appointments, and maintain executive calendars.
- Attend meetings, take detailed notes, and prepare meeting summaries.
- Scan, organize, and maintain digital and physical documents.
- Input rent payments and maintain accurate records within property management software.
- Prepare correspondence, reports, spreadsheets, and presentations.
- Coordinate appointments with clients, tenants, contractors, and business partners.
- Assist with office administration and day-to-day business operations.
- Maintain organized filing systems and company records.
- Follow up on outstanding tasks and ensure deadlines are met.
- Perform research and assist with special projects as assigned.
- Provide administrative support across multiple businesses as operational needs evolve.

Qualifications
- Previous experience as an Executive Assistant, Administrative Assistant, Office Administrator, or in a similar role.




- Exceptional organizational and time management skills.
- Strong verbal and written communication skills.
- Excellent attention to detail and accuracy.
- Ability to prioritize multiple tasks and work independently.
- Qualified demeanor with a high level of discretion and confidentiality.
- Strong problem-solving abilities and a proactive mindset.
- Comfortable working in a fast-paced, multi-business environment.

Technical Skills
- Instagram, Microsoft Office (Word, Excel, Outlook)
- Google Workspace
- Experience with document scanning and digital filing systems
- Ability to quickly learn new software and business systems
- Property management software experience is considered an asset

Preferred Qualities
- Self-motivated and dependable
- Highly organized with exceptional attention to detail
- Positive attitude and strong work ethic
- Excellent interpersonal skills
- Adaptable and flexible when priorities change
- Professional appearance and communication
- Ability to anticipate needs before being asked

Why Join Us? This is an opportunity to work closely with an entrepreneur involved in multiple successful businesses. You'll gain exposure to a wide range of industries and business operations while playing an integral role in helping keep the organization running efficiently. We value professionalism, initiative, and continuous growth, and we're looking for someone who wants to build a long-term career with our team.

How to Apply

Please submit your resume along with a brief cover letter outlining your relevant experience and why you would be a outstanding fit for this position. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $20.00-$22.00 per hour

Work Location: In person

📌 Executive Administrative Assistant (Etobicoke)
🏢 Marina View Apartments
📍 Etobicoke