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Role: Executive Assistant & Office Coordinator

Role Overview: Neshama Entertainment is a leading Toronto-based production company creating standout film and TV content with Canada’s top creative talent. In this role, you will coordinate day-to-day scheduling and office operations, while serving as a key point of contact between executives, internal teams, and external partners. The ideal candidate is highly organized, resourceful, and comfortable managing multiple priorities in a fast-paced environment, with robust proficiency in organizational software to stay on top of responsibilities.

Responsibilities:

- Manage Arnie Zipursky’s (CEO) and Dayna Zipursky’s (EVP) calendars, including scheduling meetings and appointments.
- Coordinate domestic and international travel for executives, including flights, accommodations, ground transportation, and itineraries.
- Prepare materials and organize logistics for meetings, events, and markets.
- Handle ad hoc business tasks for Neshama executives.
- Coordinate personal travel, accommodations, dining, and related arrangements for executives, family, and guests as needed.
- Manage personal gifting, returns, payments, and other ad hoc personal tasks.
- Collect receipts and reconcile corporate credit cards.
- Oversee daily office operations,



including filing, payment processing, kitchen restocking, and courier coordination.
- Arranging executive signatures on a variety of legal and corporate documents.
- Sort, scan, and manage incoming and outgoing mail.
- Maintain in-office and off-site storage systems, transporting boxes and documents between locations as needed.
- Serve as point of contact for production crews during prep and filming when the office is in use.
- Plan and execute Neshama Entertainment events, including parties, screenings, and networking initiatives.
- Curate and manage corporate gifting programs throughout the year.

Basic Qualifications & Requirements:

- 1-3 years of administrative experience, preferably in the entertainment industry.
- Proficient in Excel, Word, Google Suite, Calendly, Monday.com, Expensify, AI software (Chat GPT, Claude AI, etc.)
- Ability to work and support multiple executives in a fast-paced environment.
- Highly organized with a strong attention to detail.
- Exceptional communication, organizational, analytical, and critical thinking skills.
- Ability to work effectively both independently and as part of a team
- Demonstrates creative problem-solving and takes a proactive approach to tackling challenges.

📌 Executive Assistant & Office Coordinator (Toronto)
🏢 Neshama Entertainment
📍 Toronto