We are seeking a professional, organized, and client-focused Legal Receptionist with experience or knowledge in Corporate Law to join our team. This role serves as the first point of contact for clients while providing administrative and legal support to lawyers and staff. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced legal setting.
Responsibilities
Reception & Client Service
- Greet clients and visitors in a professional and courteous manner.
- Answer and direct incoming telephone calls and emails.
- Schedule appointments, meetings, and boardroom bookings.
- Receive, sort, and distribute incoming mail and courier deliveries.
- Prepare outgoing mail and courier packages.
- Maintain a professional reception area.
Corporate Law Support
- Open new client files and corporate matters in the firm's practice management system.
- Prepare and organize corporate records and minute books.
- Assist with annual corporate maintenance, including annual resolutions and annual reports.
- Prepare standard corporate documents using firm precedents.
- Conduct corporate profile searches and name searches when required.
- Organize and maintain electronic and physical client files.
- Assist lawyers and paralegals with corporate transactions and file administration.
Qualifications
- Previous experience in a law firm is preferred.
- CORES Level I & 2 certifications.
- Experience preparing corporate annual maintenance documents.
- Knowledge of Alberta corporate filing requirements.
- Strong client service and interpersonal skills.
- Ability to manage multiple deadlines while maintaining accuracy.
- Experience handling confidential legal information.
- Experience with LEAP legal software is preferred.
- Proficiency in Microsoft Office (Outlook, Word, Excel).
- Excellent verbal and written communication skills.
- Strong organizational and time-management skills.
- Ability to work independently and as part of a team.
- Professional, reliable, and detail-oriented.
This paid position offers an engaging environment where your organizational talents and legal support skills can truly shine. Join us to contribute to a professional team dedicated to excellence in client service and operational efficiency! Pay: $40,000.00-$45,000.00 per year