Job Overview

We are seeking a dedicated and organized Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting human resources functions, and maintaining effective communication across departments. This position requires a proactive individual who can handle multiple responsibilities while providing excellent service to both internal and external stakeholders.

Responsibilities-

Administrative Support

- Manage reception and monitor A/P & A/R emails
- Support principals, sales, and purchasing teams.
- Update work order spreadsheets, client files, and invoice numbering.
- Assist with invoicing and manage employee time entry and work order data entry.
- Maintain Health and Safety manual, organize files, and perform light office cleaning.

Payroll:

- Manage employee files, tracking vacation and professional development.
- Prepare bi-weekly payroll using CRA calculator, create pay stubs, and process direct deposits.
- Process bi-monthly CRA source deduction remittances and maintain spreadsheets.
- Prepare year-end T4s and source deduction summaries.

Bookkeeping:

- Handle A/P and A/R.
- Process monthly bank EFTs for accounts payable and payroll, including supplier direct deposit notices.
- Manage CRA and Government of Alberta monthly installment payments.
- Prepare quarterly GST filings and monthly bank reconciliations.




- Compile year-end financials for accountant review.

Requirements-

- Experience in office administration.
- Strong organizational skills and ability to prioritize.
- Proficient in Microsoft Excel and Word. CRA tools experience would be an asset.
- Clear communication for dealing with employees, clients, and suppliers.
- Proactive with strong attention to detail.
- Knowledge of Alberta regulatory requirements (e.g., CRA remittances, GST) is an asset.
- Fluent in writing, reading, and speaking English.

Why work with us?

- We offer flexible hours (e.g., 9:00 AM–2:30 PM for parents with school-aged kids) and adaptable days. 20 to 30 hrs per week available depending on preferred schedule.
- We are a growing energy equipment company where your role matters.
- We offer advantages, competitive pay, and a supportive team in a casual setting.

Join us as an Office Administrator where you will be an integral part of our team, contributing to a positive work environment while enhancing operational efficiency. Job Type: Part-time

Pay: $25.00-$30.00 per hour

Benefits

- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking

Application question(s):
- Do you have book keeping experience?

Experience:
- Administrative: 5 years (preferred)

Language:
- English (preferred)

Work Location: In person

📌 Office Administrator required for South Edmonton fabrication shop, featuring flexible hours
🏢 Custom Energy Equipment
📍 Edmonton