Position Summary We are seeking a professional, organized, and customer-focused Administrative Assistant to provide administrative support while ensuring reception coverage as required. The successful candidate will play a key role in maintaining efficient office operations, providing excellent customer service to visitors and callers, and supporting the firm with a variety of administrative tasks.

Key Responsibilities/Duties

- Provide administrative support to the Director of Operations
- Manage calendars, schedule meetings, and coordinate appointments.
- Organize and maintain electronic and paper filing systems.
- Process incoming and outgoing mail, courier deliveries, and office correspondence.
- Order and maintain office supplies and equipment.
- Assist with data entry, record keeping, and database maintenance.
- Support special projects and perform other administrative duties as assigned.
- Provide reception coverage during breaks, absences, and peak periods.
- Greet visitors, clients, and vendors in a skilled and courteous manner.
- Answer, screen, and direct incoming telephone calls.
- Respond to general inquiries and provide accurate information.
- Receive and distribute mail, packages, and deliveries.




- Maintain a clean, organized, and welcoming reception area.
- Monitor visitor access and follow office security procedures.

Qualifications/Skills

- Postsecondary education in Office Administration, Business Administration, or a related field is considered an asset;
- Minimum 2 years of administrative experience, including front desk or reception responsibilities;
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint);
- Excellent verbal and written communication skills;
- Strong organizational and time management skills with the ability to prioritize multiple tasks;
- Professional, courteous, and customer-service-oriented approach;
- Ability to work independently and collaboratively within a team;
- Experience with office equipment and multi-line telephone systems is an asset;
- Excellent interpersonal and customer service skills;

This position is full time in office, Monday to Friday during regular business hours. Salary range is $55,000-$60,000.00 per year.

Please forward your resume to: [email protected]

No agencies or recruiters please.

📌 Office Assistant and Assistant to the Director of Operations (Toronto)
🏢 The Law Office Management Association (TLOMA)
📍 Toronto