Medical Receptionist / Medical Office Administrator (Part-Time)

Pay: $17.00–$20.00 per hour (based on experience)

Job Type: Part-Time, Permanent

Location: In Person

Join Our Team!

We're looking for a friendly, organized, and motivated Medical Receptionist / Medical Office Administrator to join our growing medical aesthetics clinic. If you thrive in a fast-paced environment, enjoy creating exceptional patient experiences, and take pride in keeping things running smoothly, we'd love to hear from you.

Previous experience in a specialized medical office is required. Experience in medical aesthetics is a strong asset.

Key Responsibilities

As the first point of contact for our patients, you will play an essential role in creating a welcoming experience while ensuring the clinic operates efficiently.

Responsibilities include

- Managing schedules for all service providers
- Answering phones, responding to emails, and assisting with patient inquiries
- Booking, confirming, and following up on appointments
- Greeting and checking in/out patients with exceptional customer service
- Taking patient before-and-after photographs
- Processing payments, managing billing, and completing daily cash-outs
- Performing opening and closing duties
- Maintaining the cleanliness and organization of the reception area and treatment rooms
- Assisting with laundry and general clinic upkeep
- Ensuring patient consent forms are completed prior to treatment
- Developing a thorough understanding of our treatments, services, and products
- Assisting with educational events, vendor visits, and clinic promotions as needed

What We're Looking For The ideal candidate is:
- Professional, reliable, and positive
- Friendly, welcoming,



and passionate about delivering exceptional patient care
- Highly organized with excellent attention to detail
- Able to multitask and prioritize in a fast-paced environment
- A proactive problem solver who takes initiative
- Confident using computers and able to learn new software quickly
- A supportive team player who contributes to a positive, collaborative workplace
- Flexible with scheduling, including Wednesday evenings, Saturdays, and occasional weekday coverage as needed

Qualifications
- Minimum 1 year of experience in a medical office, specialist clinic, or medical aesthetics environment
- Previous receptionist or patient care coordination experience preferred
- Experience with EMR booking software (JaneApp is an asset)
- Knowledge of medical aesthetic treatments and services is an asset
- Excellent verbal and written communication skills
- Strong organizational and time management skills

Schedule
- Wednesday evenings (required)
- Saturdays (required)
- Additional weekday coverage as needed

What We Offer
- Competitive hourly wage of $17.00–$20.00, based on experience
- Employee pricing on treatments and skincare products
- Commission on personal product sales
- A supportive, positive, and collaborative team environment
- Opportunities for growth within a thriving medical aesthetics practice

If you're passionate about patient care, enjoy working in a professional and fast-paced medical environment, and are looking to join a close-knit team, we'd love to hear from you. Apply today and tell us why you'd be a great fit!

Job Types: Part time, Permanent

Pay: $17.00-$20.00 per hour

Experience

- Medical Secretaries & Patient Registrars: 1 year (preferred)

Work Location: In person

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