About the Opportunity

We are looking for a highly organized and proactive Program Management Operations Coordinator to support global product development programs. This role is ideal for someone who thrives in a quick-paced environment, enjoys coordinating multiple priorities, and excels at providing operational and administrative support to cross-functional teams.

You will play a key role in ensuring program activities run smoothly by coordinating meetings, managing project documentation, supporting procurement activities, tracking materials, and maintaining program processes throughout the product development lifecycle.

Key ResponsibilitiesProgram & Administrative Support

Coordinate project meetings, calendars, and logistics using Microsoft Office and collaboration tools.

Maintain and update program templates, documentation, and operational resources.

Organize and facilitate recurring Program Management team meetings.

Ensure project information and documentation remain accurate and up to date.

Project Operations

Coordinate the ordering, receiving, storage, and global distribution of project materials.

Process Purchasing Card (P-Card) requests while ensuring compliance with internal procedures.

Monitor purchase orders, invoices, and order status, providing timely updates to stakeholders.





Support project teams with operational and administrative requests throughout the product lifecycle.

Cross-Functional Collaboration

Partner with engineering, procurement, finance, supply chain, and other internal teams to support program execution.

Respond promptly to inquiries from global stakeholders regarding project activities and procurement status.

Assist in improving operational workflows and identifying opportunities for process optimization.

Required Qualifications

Bachelor's degree in Business Administration, Project Management, Operations, Engineering, or a related discipline.

2+ years of experience in program coordination, project support, operations, or administrative roles.

Strong organizational, planning, and multitasking abilities.

Excellent written and verbal communication skills.

Ability to work independently while managing multiple priorities.

High attention to detail and strong problem-solving skills.

Technical Skills

Microsoft Office Suite (Excel, Outlook, Word, PowerPoint, Teams)

Smartsheet

SharePoint

Confluence

Power BI

Experience working with purchasing systems or procurement processes is an asset.

Familiarity with Planisware or similar project portfolio management tools is a plus.

📌 Project Management Operations Coordinator (Mississauga)
🏢 ExcelGens
📍 Mississauga