Technical Product & Delivery Coordinator (Contract – Project-Based) (Contract/Temp)

Engagement Type: Contract / Project-Based (non-employment)

Stages: A) Design & Architecture, B) MVP Development, C) Full Product Release

⚠️ IF YOU HAVE ALREADY APPLIED, PLEASE DO NOT REAPPLY. We will review all applications.

⚠️ This is NOT a salaried or employment role. It is a Temp-Contract: Project-Based/Fixed-Term. Only apply if you are comfortable with this setup.

⚠️ Canadian Citizens or Permanent Residents only!

Overview The project involves the development of a platform on a budget .

We are seeking a Technical Product & Delivery Coordinator to help organize, coordinate, and move the project forward across product design, development, integration, testing, documentation, and delivery.

This is not a purely administrative project-management role. The selected contractor should have enough technical understanding to work effectively with other contractors.

The role is intended to support the project from early-stage definition and design through MVP development and full product release.

Nature of Engagement

- Contract / project-based engagement, not full-time employment
- Lump-sum / fixed-fee model
- Not hourly and not salary-based
- Deliverable and milestone-driven across defined project stages
- Collaboration with a distributed technical and product team
- Chance to contribute from early-stage planning through implementation, testing, and market readiness
- While no minimum hours are required, the candidate must maintain consistent involvement and meet agreed responsibilities/deadlines

Role Summary The Technical Product & Delivery Coordinator will help translate high-level product requirements into clear, organized, and executable work.

The role will support

- product and requirement coordination;
- sprint and task planning;
- dependency and blocker management;
- contractor communication and follow-up;
- technical delivery alignment;
- documentation and decision tracking;
- QA and acceptance-readiness coordination; and
- project continuity and handover.

The successful candidate will not act as the formal employer or manager of other contractors, but will help establish structure, accountability, visibility, and coordination across the project.

Key Responsibilities

- Review product documents, requirements, workflows, and contractor instructions
- Translate approved requirements into clear and manageable project tasks
- Support sprint planning, backlog organization, and delivery sequencing
- Track task ownership, progress, blockers, dependencies, and upcoming priorities
- Follow up with contributors regarding agreed deliverables and timelines
- Coordinate work across UI/UX, frontend, backend, architecture, AI/ML, DevOps, integration, and QA
- Identify missing information, conflicting requirements, duplicated work, or incomplete deliverables
- Maintain decision logs, action lists, dependency logs, and change records
- Prepare clear progress summaries for meetings and project reviews
- Ensure contractors are working from the latest approved documents
- Help define practical acceptance criteria and completion requirements
- Confirm that deliverables include the necessary documentation, edge cases, states, and implementation details
- Support testing, defect tracking, remediation, and release-readiness activities
- Ensure files, documentation,



and project materials are stored in company-controlled systems
- Support onboarding, knowledge transfer, and replacement of contributors where required
- Escalate issues early when project progress, quality, or continuity may be at risk

Core Areas of Focus We are particularly interested in candidates who can demonstrate strength in:

- Coordinating software-development projects involving multiple contributors
- Translating large or complex documents into structured tasks
- Managing dependencies across product, design, and technical workstreams
- Recognizing when work is incomplete, too high-level, or not implementation-ready
- Maintaining clear project records, decisions, task status, and action items
- Supporting sprint planning and delivery follow-up
- Understanding software workflows, APIs, databases, system architecture, testing, and deployment at a practical level
- Communicating clearly with both technical and non-technical stakeholders
- Helping teams stay organized without creating unnecessary hierarchy or bureaucracy
- Supporting projects where requirements continue to evolve through an approved change-control process

Preferred Technical Exposure Experience or working knowledge in several of the following areas would be helpful:

- Web-based platforms or software applications
- Product requirements and workflow documentation
- Frontend and backend development processes
- APIs and system integrations
- Relational databases
- Cloud environments and deployment workflows
- GitHub or source-control processes & workflows
- AI-assisted product features
- QA, test planning, defect tracking, or release management
- UX workflows, wireframes, and developer handoff
- Jira, ClickUp, Trello, Notion, or similar project tools
- Next.js or React;
- Python or FastAPI;
- PostgreSQL or relational databases;
- REST APIs and system integrations;
- AWS, Docker or cloud environments;

Hands-on software-development experience is highly preferred. Candidates are not expected to be experts in every area.

Ideal Candidate Profile

- Ability to significantly assist in saving costs while maintaining organized and practical project delivery
- Experience coordinating software, web-platform, or digital-product work
- Strong organizational and documentation skills
- Able to understand technical discussions
- Able to translate abstract requirements into clear tasks and acceptance criteria
- Comfortable working in an early-stage and evolving project environment
- Strong cross-functional abilities to work with the rest of team (contractors)
- Proactive and willing to raise risks before deadlines are missed
- Able to follow up consistently and professionally with multiple contributors
- Comfortable reviewing deliverables for completeness and implementation readiness
- Strong written and verbal communication skills
- Able to maintain consistent involvement throughout the agreed project period
- Willing to take ownership of project continuity





Selection Process Shortlisted candidates may be invited to participate in a structured evaluation process, including:

- Initial screening discussion
- Review of relevant project, product, or technical-delivery experience
- Collaborative discussion with other candidates or team members
- Potential coordination, planning, or technical-product exercise
- Review of availability and existing commitments
- Final selection based on capability, reliability, communication, technical understanding, and overall contribution

Additional Notes

- All product concepts, documentation, structure, architecture, code, workflows, and related deliverables will be original, and the company will own all resulting intellectual property.
- NDA and IP-assignment agreements will be required before full project details are shared.
- This is NOT a salary-based role or employment.
- This is a temporary, project-based contractor engagement with pre-assigned and mutually agreed deliverables.
- High salary expectations or salary-based responses will be declined.
- Final shortlisted candidates may be required to complete a practical pilot exercise or challenge before onboarding.
- Candidates may be considered as part of a team-based delivery model.
- The engagement will involve collaboration with designers, developers, architects, AI/ML contributors, DevOps resources, and QA specialists.
- Scope, deliverables, stages, compensation, and acceptance requirements will be finalized with the selected candidate.
- Payment will be tied to completed and accepted deliverables, not simply time spent or meeting attendance.
- All work must be documented and delivered in a condition that allows another contributor to continue without material dependency on the individual contractor.
- Candidates must promptly disclose any employment, education, personal, or business commitment that may materially affect their availability.
- Candidates should not accept the engagement if they already expect that a full-time job, study program, personal obligation, or other commitment is likely to prevent them from remaining involved throughout the agreed project period.
- A later change in employment or personal circumstances does not remove the obligation to communicate early, complete agreed work, and provide an orderly handover.

Eligibility Candidates must be Canadian Citizens or Permanent Residents and must be legally eligible to perform independent-contractor services in Canada.

How to Apply

If you feel you are an excellent candidate and have the required skills and experience indicated above, please submit your resume through the application link and send any important additional details to [email protected]

Only qualified candidates who are eligible to work in Canada without restrictions will be contacted. Thank you in advance for your interest.

By submitting, you agree to our Consent Policy and Data Processing & Privacy Policy at www.potenco.ca . You consent to submit your application and all related forms, documents, and information electronically. You also consent to allow Potenco to release your resume containing your qualifications and experience to the hiring company or its affiliates and to conduct matters related to the recruiting, application, background-check, and onboarding processes electronically.

AI may have been used to write parts of this job posting.

📌 Software Product Coordinator | Contract/Temp/Non-Employment (TP& (Canada)
🏢 Potenco
📍 Canada