Location: Toronto, Ontario

Work model: Hybrid, with one day per week in our downtown Toronto office

Dream Theory is an AI VFX studio developing new ways to integrate generative technology into professional post-production. We work across commercial, film, and television projects, combining emerging AI workflows with established VFX craft. We’re looking for a proactive and highly organized Studio Coordinator with 1–3 years of professional experience to help keep the company moving across production, business development, and studio operations.

This isn’t a conventional production coordinator position focused primarily on maintaining trackers. Project coordination will be part of the job, but the larger opportunity is to connect the dots across the studio: keeping conversations moving, identifying loose ends, supporting outreach, helping the team stay aligned, and ensuring important follow-ups don’t get buried. What you’ll do

Business development and sales coordination

Coordinate meetings, schedules, and follow-ups with clients, partners, and prospective clients

Track active conversations and help keep opportunities moving forward

Flag emails, decisions, and follow-ups requiring attention from the Managing Director

Draft client emails, meeting follow-ups, introductions, and initial outreach

Research prospective clients, productions, studios, and upcoming opportunities

Prepare background notes, materials, and agendas ahead of meetings

Maintain a clear picture of the studio’s business development pipeline

Occasionally pick up the phone when a direct conversation is the most effective way forward

Studio and production coordination

Maintain lightweight, useful project and studio trackers

Check in with team members and surface schedule concerns, missing information,



or emerging bottlenecks

Coordinate internal and external meetings and capture clear next steps

Support project setup, documentation, and delivery coordination

Help information move cleanly between the team, leadership, clients, and partners

Systems and workflow improvement

Build and maintain practical tools in Excel, Google Sheets, and Google Workspace

Identify repetitive administrative tasks that can be simplified or automated

Improve workflows for follow-ups, reporting, meeting coordination, and project visibility

Look for operational gaps before they become problems

Who we’re looking for

You’re organized, but you don’t mistake organization for productivity. You understand that the purpose of a tracker, meeting, or process is to help work move forward. You’re comfortable working in a small, fast-moving company where responsibilities overlap.

You can move between coordinating a client meeting, checking on a project, researching an chance, and improving a spreadsheet without losing sight of the bigger picture. Most importantly, you’re proactive. When you notice a loose thread, you follow it.

When something needs attention, you flag it clearly. You don’t need to wait for a perfectly defined task before finding a useful way to contribute. What you bring

1–3 years of experience in coordination, production, studio operations, client services, business development support,



or a related role

Strong organizational, written communication, and interpersonal skills

Excellent working knowledge of Excel, Google Sheets, and Google Workspace The ability to manage multiple conversations, priorities, and deadlines

Confidence communicating with clients, partners, and internal team members

Positive judgment about when to follow up, escalate, or take initiative

Comfort drafting clear, professional emails in someone else’s voice

Curiosity about business development, studio operations, and emerging technology A collaborative and approachable working style

Especially valuable

Experience building advanced spreadsheets, dashboards, or automated Google Sheets workflows

Previous experience in post-production, VFX, production, advertising, or another creative services business

Experience supporting business development, client services, or company leadership An interest in AI-assisted creative production and its role in film, television, and advertising

Why Dream Theory

Dream Theory is helping define how AI can be integrated responsibly and practically into professional production. You’ll join a growing studio at a stage where your ideas and systems can have a visible impact. This is an opportunity for someone who wants more ownership than a conventional coordinator role typically provides.

You’ll work closely with studio leadership, gain exposure to both the creative and commercial sides of the business, and help build the foundation for the studio’s next stage of growth. To apply, please send us your résumé and a short note introducing yourself to [email protected] and let us know what your favourite movie has been of the last 10 years.

📌 Studio Coordinator (Toronto)
🏢 Dream Theory
📍 Toronto