An AI intial screening will be conducted for this role

Contract Duration : 6 months | Possibility for an extension, or conversion to a full-time employee

Location : In office 4 -5 in week | Toronto Downtown

What are the hours of work : 8 – 4:30pm

Will overtime be required (Y/N): If yes, please provide forecasted overtime : Potentially, depending on hours of executive

Daily Responsibilities

Calendar & Meeting Management

- Master complex, overlapping calendar management across global time zones, identifying optimal scheduling windows and preventing conflicts before they arise
- Coordinate senior-level meetings with precision, managing all logistics including venue selection, technology setup, catering, and contingency planning
- Develop and maintain scheduling systems that account for executive preferences, personal considerations, and business priorities
- Proactively identify and resolve scheduling conflicts, travel delays, and logistical obstacles

Travel & Expense Operations

- Execute seamless domestic and international travel arrangements, managing complex itineraries, visa requirements, and logistical coordination
- Oversee corporate expense management, including card reconciliation, compliance verification, and reporting
- Anticipate travel needs and build contingency plans for potential disruptions
- Maintain detailed travel protocols and vendor relationships to ensure efficiency and cost-effectiveness

Information Management

- Maintain information aligned with bank's data governance standards, implementing meticulous handling protocols and access controls that comply with regulatory requirements, information security policies, and confidentiality frameworks




- Ensure all executive communications, financial data, and strategic documents are stored, organized, and managed in accordance with bank's data classification standards and audit requirements.

Communications and Stakeholder Engagement

- Filter and prioritize incoming communications with appropriate judgment, routing inquiries efficiently and escalating appropriately
- Maintain communication protocols that protect confidentiality while ensuring critical information reaches decision-makers

What program/technology/software knowledge is essential for this role? Describe in what capacity the selected candidate will be using it

- Advanced proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Strong technology acumen with ability to quickly learn recent systems and tools

Must-have Skills/Experiences and/or Education, certifications, qualifications, designations

- 10+ years of executive-level administrative experience
- Advanced proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Strong technology acumen with ability to quickly learn new systems and tools
- Demonstrated ability to manage confidential information with sound judgment
- Exceptional verbal and written communication skills across organizational levels

Nice-to-have Skills/Experience and/or Education, certifications, qualifications, designations

- Banking or financial services sector knowledge
- Exposure to complex, matrixed organizational structures
- Global business or cross-functional operations experience
- Experience with enterprise collaboration platforms, scheduling tools, and business applications

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📌 Executive Assistant (Toronto)
🏢 FP
📍 Toronto