We transform multi-site workplaces todeliver excellence, every time.

Office Administrator

Full-Time · On-Site · Reports to Controller

$60,000 to $70,000 · Benefits

This is a great opportunity.

We're looking for a skilled Office Administrator to takeownership of purchasing, corporate administration, and team leadership acrossmultiple business locations. This is a role for someone who enjoys buildingstructure, leading people, and being the go-to person when things need to getdone right. If you like variety, autonomy, and a fast pace, keep reading.

About The Minery

The Minery is a trusted consulting firm delivering HR,Leadership Development, and Customer Experience solutions to multi-sitebusinesses across Canada. One of the ways we serve our clients is by providingdedicated on-site professionals who work exclusively within the client'sorganization as a true extension of The Minery team. Founded by HeatherMacpherson, a recognized leader in the Canadian automotive HR space and thefounder of HR4, which she built and sold in 2025, The Minery brings over 20years of industry presence and a network that runs deep.

The role

The Office Administrator is central to keeping day-to-dayoperations running smoothly across our sites. You'll bring strongorganizational instincts, sound judgment, and the ability to juggle competingpriorities without missing a beat.

You'll wear two hats: leading purchasing and corporateadministrative functions and managing the administrative team that supports ourlocations. Above all, you'll be a steady, consistent presence — someone whobuilds trust with managers and keeps processes running the same way, everytime, at every site.

What you will do

- Lead purchasing across theorganization — sourcing, ordering, and tracking to keep operationswell-supplied and compliant
- Own the invoice-to-paymentcycle:



process invoices, match purchase orders, and manage supplierdocumentation
- Partner with the Controller oncorporate reporting, audits, and administrative projects
- Manage vendor relationships andkeep office equipment and supplies stocked and functioning
- Roll out internalcommunications and help implement new policies and administrative initiatives
- Look for smarter, faster waysto run recurring administrative processes
- Act as the connective tissuebetween departments — understanding what each team needs and making sureadministrative support keeps pace
- Standardize how reception andadministrative work gets done across every site
- Hire, train, and superviseadministrative and front-of-house staff, and build their schedules
- Coach and mentor the team,giving regular feedback that helps people grow
- Make sure every location iscovered during vacations, absences, and busy stretches
- Set the tone for excellentservice — internally and externally — and step in personally when issues need acalm, professional resolution

What we are looking for

- A post-secondary credential inbusiness, office administration, accounting, or a related field (preferred, notrequired)
- 3 to 5 years in anadministrative role, ideally somewhere with multiple locations or a fast-pacedoperational environment
- Experience supervising orleading a team – this is a must
- Solid grasp of officeadministration fundamentals and how a multi-site operation runs
- Comfortable in Microsoft Office(Outlook, Word, Excel, Teams)
- Familiarity with businessmanagement or ERP-type systems is a plus
- Strong communicator, sharp withpriorities, and genuinely good with people
- Someone who can holdconfidences, and operate with discretion

What we offer

- $60,000 to $70,000 per year,based on experience
- A varied, rapid-moving,multi-site environment

#J-18808-Ljbffr

📌 Office Administrator (Toronto)
🏢 The Minery
📍 Toronto