Market Design & Administrative Coordinator

Contract Full-Time Toronto, ON, CA 1 Attachments

3 days ago Requisition ID: 2151

MARKET DESIGN AND ADMINISTRATIVE COORDINATOR

Contract

TIFF - THE MARKET

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.

TIFF: The Market will expand TIFF’s presence as a global hub for screen-based storytelling and reinforce its role as a global entertainment industry leader. It will connect creators, buyers, and audiences, while elevating Canadian and international talent and fostering collaboration across film, series, and innovative content.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:

MARKET DESIGN AND ADMINISTRATIVE COORDINATOR

Reporting to the Director, Marketing & Communications – Market , the Market Design & Administrative Coordinator supports the Marketing & Communications team at TIFF: The Market by combining graphic design expertise with robust project coordination and administrative support. This role is responsible for producing high-quality creative assets while assisting with project timelines, asset management, stakeholder communications, and departmental administration. Working closely with the Senior Graphic Designer and the Marketing & Communications team, the Design & Administrative Coordinator helps ensure creative projects are delivered on time, brand standards are maintained, and departmental workflows remain organized and efficient.

RESPONSIBILITIES:

Graphic Design & Creative Support

Assist in the ideation, design, and execution of creative concepts for TIFF: The Market marketing initiatives.

Create and adapt visual assets for print and digital platforms, including publications, social media, websites, email marketing,



digital signage, event materials, banners, and environmental graphics.

Prepare presentation materials, mock-ups, and production-ready artwork for internal and external stakeholders.

Maintain brand consistency by applying approved fonts, logos, colours, imagery, and visual guidelines across all creative materials.

Produce multiple versions and adaptations of creative assets while ensuring accuracy and attention to detail.

Participate in creative brainstorming sessions, contributing ideas and collaborating with the Marketing & Communications team.

Assist in resolving creative and communication challenges by interpreting project briefs and incorporating feedback into revisions.

Prepare final artwork and production files for print and digital distribution.

Project Coordination & Administration

Support the Senior Graphic Designer and Marketing & Communications Coordinator in managing project timelines, priorities, and deliverables.

Track creative requests, deadlines, approvals, and asset versions to ensure projects remain on schedule.

Maintain organized digital asset libraries, ensuring current versions are properly filed and accessible.

Coordinate internal and external communications relating to creative projects and marketing initiatives.

Prepare schedules, meeting materials, status updates, and project documentation as required.

Maintain complex tracking spreadsheets and databases to monitor deliveries, project milestones, marketing assets, and departmental activities.

Assist with coordinating print production, vendor communications, and delivery schedules.

Liaise with internal departments, external vendors, agencies, and stakeholders to support project execution.

Support departmental reporting and maintain detailed administrative records.

Organization & Workflow Management

Effectively manage multiple projects simultaneously while meeting deadlines in a fast-paced environment.

Prioritize tasks based on business needs and guidance from leadership.

Monitor creative asset version control to ensure the correct files are distributed and archived.





Identify opportunities to improve administrative processes and creative workflows.

Provide general administrative support to the Marketing & Communications department as required.

Perform additional duties as assigned.

JOB GRADE & SALARY:

Job Grade – Level 1

Rate of pay - $24/hr

August 11 – October 9, 2026

WORK LOCATION:

Office Location: 350 King Street West, Toronto, ON M5V 3X5

Weekly in-office requirements:

Minimum 2 days (November to April)

Minimum 3 days (May to October)

Festival and Market Office Requirements: Full Time during Festival

MINIMUM REQUIREMENTS:

Diploma or degree in Graphic Design, Visual Communications, Marketing, or a related field.

2+ years of experience in graphic design, marketing, communications, or a similar role.

Advanced proficiency in Adobe Creative Cloud, including:

Adobe Illustrator

Experience with Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint.

Strong organizational and project coordination skills.

Adaptable to a flexible work schedule including some evenings and weekends

This position requires being in office on a regular basis.

VACANCY:

This job posting is for an existing vacancy

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employmentVisas; however, TIFF considers and welcomes individuals on time-limitedVisastatus for this position. For consideration to those on time-limitedVisastatus, yourVisamust allow you to complete the full contract.

TIFF may use artificial intelligence to screen, assess or select applicants for this position.

TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.

If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at . We strive to provide reasonable accommodations whenever requested.

Attachments (1)

2026 - Market Job Posting - Market Design and Administrative Coordinator.pdf

#J-18808-Ljbffr

📌 Market Design & Administrative Coordinator (Toronto)
🏢 Media Superhighway
📍 Toronto