Title:Director of SchoolOperationsDivision:Elementary School (TK-4) / Middle School (5th-8th)Location:Beta Academy (San Pablo)Reports to:Managing Director of OperationsStatus:Full-time, Exempt, (During the Academic Year)Salary Scale:$106,000-$128,000About Caliber Public SchoolsCaliber’s Mission is to achieve educational equity by shifting the experiences, expectations and outcomes for students in historically underserved communities. Our strengths-based educational program validates, affirms, respects and supports students, families and staff members to reach their full potential. Caliber graduates will be academicallycollege ready; haveemotionalintelligenceor ‘EQ’; becritical thinkers, and have the skills and desire to bechangemakersin their communities and the world.Caliber’s four graduate pillars-- Heart, Smart, Think, Act --guide our work. We are acommunity-basedorganization and celebrate the diversity of the communities we serve.Ourparentsare active partners; frequently engaging through school events, restorative practices, and academic support.As we grow, we are looking for educators and leaders who want the opportunity to use their voice to build something new; to be a part of ateam that's building something from the ground up. Our first school, Beta Academy in Richmond, CA, opened in 2014 and ChangeMakers Academy in Vallejo, CA opened in fall 2016.Caliber staff are committed to a culture offeedback, development and continuous improvement.They validate and affirm theidentities, strengths and passionsof each person. Staff know that it is everyone’s collective responsibility towork in service of and alongside our school communities.We approach situations and people withempathy and kindness.OurDirector of School Operationsis essentially the right hand of the school leaders for all matters of school administration that do not directly relate to instruction or student behavior. They are an integral part of the school leadership team. This person will work side by side with teachers and administrators to deliver high quality education services, and will also work closely with and be supported by Caliber Schools’ network services team that provides accounting, HR, and technology services to all of our schools.ResponsibilitiesActively participating in school decision making as a member of the school’s leadership teamStanding in for the School Leader as needed when they are off campusActing as the campus Health Advocate, responsible for health and safety of students, staff, and visitors on campus,Managing all school site operationsLead the development and implementation of network school policies and procedures that are related to operations, safety, risk management, technology, facilities, meal programs, and data managementCreating and leading school system for Arrival and DismissalBeing ultimately accountable for ensuring that school operations meet the expectations outlined in Caliber’s Healthy School Operations rubricServing as hiring lead and managing the work and performance of front office, food service, support staff,



IT department,and custodial staffPartner with regional Human Resources to ensure compliant human resource practices, including implementation of staff handbook policies, timecard management, leaves/request for time off, uniform complaints, and other required systems that support the well-being of school communitySupport substitutes on campus for absent teaching staff in partnership with the school leadership team.Managing the procurement and inventory of school supplies and equipmentManaging day-to-day operational vendors (e.G., food service, maintenance, IT, custodial, etc.) to ensure they meet the school’s needs and compliance requirementsManaging meal program operations, including overseeing the ordering of meals and collection of lunch applicationsSupporting school safety by monitoring and implementing the emergency planImplement Caliber’s health and safety guidelines as outlined by the CDC, CDE, and public health agencies’ recommendationsCoordinating the school calendar and weekly master scheduleConducting periodic audits of operations processes to ensure compliance with expected procedures and requirementsSchool & community engagement eventsCollaborate in logistics and execution of on-campus and off campus eventsManage logistics for field trips for all grade levelsOversee logistics for all extracurricular clubs and activitiesSupport SSC and ELAC meetings running smoothly & complaintHosting on site visits from outside agencies, donors, etc.Ensuring translation for events and documents/communicationsSupporting student recruitment, enrollment, and on-going family communicationsManaging the student application process, including distributing marketing materials, collecting and tracking student applications, sending acceptance forms, overseeing the lottery process, managing the waitlist, and communicating regularly with familiesManaging enrollment and attendance data collection, including FRL applicationsAssisting the network services team to collect data for government reporting submissionsImplementing and managing communication systems with families (e.G. newsletters, mailings, flyers)Student attendance processes and improvementDrive student attendance goals and reduce truancy and chronic absenteeism by ensuring staff and families follow attendance procedures, managing attendance accounting and reporting, and supporting the school’s process for addressing truancy and ensuring every student is in school to learn and growWork with SEL and SART teams to collaborate with families to improve attendance and parent engagementOverseeing school-related financesSupporting the school leaders and the network services team in managing the school’s budget by tracking all monthly receipts and expendituresProviding operations input on school budget decisions and owning the budget for the operations functionsImplementing fiscal policies & procedures as directed by the network services team and SLs.Managing department budgetsCoaching & staff development of Operations TeamCoaching and mentoring the school community to be operationally consciousUpdating and implementing Operations Playbook for all staff & vendors to followSupport the onboarding of new staffProfessional development and growth of operations staffLead team meetings monthly for operations staffProvide in the moment coaching and have bi-weekly coaching meetings with teamFacilitiesCoordinate, and supervise duties of maintenance and custodial staff and vendors, including the review and evaluation of work assignments such as daily cleaning of classrooms and office spaces, cleaning of dining area before, during, and after eating periods, and emergency cleanups for completion and compliance.Assist in or coordinate preventive maintenance including the overall planning and decision-making for maintaining the safety, utility, and appearance of the facility.Manage the preparation of work orders and/or coordination of hiring outside contractors and vendors for crafts, such as carpentry, plumbing, heating, ventilating, electrical, air conditioning, auto mechanic, and inspect for completion of assignment.Order custodial and grounds supplies and equipment, manages appropriate levels of storage inventory and distribution of supplies and equipment.Act as liaison to security, burglar, fire alarm service, pest control service, and other providers.Maintain inspection records, permits, construction documents, and internal facility audits.Ensure physical space in and outside of building are clean, organized and have systems to support building sustainabilityQualificationsPreferred:3-5 years of relevant school operations experienceExperience with operations within a CA charter school environmentAbility to develop and manage operational processes that reliably deliver desired results in an effective and cost efficient mannerStrong project and task prioritization skills required to ensure that critical results are delivered on time despite the challenges of a fast-paced and agile “start-up” working environmentStrong written and oral communication skills, including the ability to effectively work with all members of the ethnically and socio-economically diverse community we serveRequired:Bachelor’s DegreeConversational Spanish ability preferredManagerial and HR skills required to attract, develop, and retain a talented staffStrong Google Apps (Docs, Sheets, etc.) and MS Excel skills requiredCaliber Public Schools provides equal employment opportunities to all employees and applicants for employment without regard to race, ethnicity, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws. Questions? Email [email protected] you need assistance or accommodation due to a disability, you may contact us at [email protected]#J-18808-Ljbffr

📌 26-27 Director Of School Operations- San Pablo - $106,000 - $128,000 A Year (Toronto)
🏢 Caliber Public Schools
📍 Toronto