We’re Recruiting For An…

Executive Assistant to the CFO

The Opportunity

The Confederation Centre of the Arts is seeking a highly organized and proactive Executive Assistant to support our Chief Financial Officer. In this role, you will provide comprehensive administrative and operational support to the CFO, helping to manage a busy and varied portfolio that spans capital projects, operations, and finance. You will act as a trusted right hand, anticipating needs, coordinating schedules and communications, and helping keep priorities on track across multiple concurrent initiatives.

Key responsibilities include:

- Provide administrative support to the CFO, including managing schedules, calendars, and written communication.
- Organize and schedule meetings, including follow-up when required.
- Assist in preparing reports, presentations and other financial documents.
- Maintenance of filing systems, both physical and electronic, for the CFO office.
- Communicate effectively with outside parties, including government officials, consultants, private contractors, or other public or private agencies.
- Maintain strict confidentiality regarding sensitive information.
- Assist with distribution of charitable tax receipts.
- Assist in preparation of grant applications and grant reporting.
- Tracking and reconciling the corporate credit card statement for the CFO.
- Contribute to department and organization special projects as needed.

In addition to being an extremely organized, detail oriented and personable individual,



applicants should possess the following qualifications:

- Post-secondary training in office administration or accounting;
- Minimum of five years of experience in an administrative role;
- Intermediate proficiency using Microsoft Office suite, specifically Excel and Word.
- Excellent communication skills (comprehension, oral, and written, English);
- Ability to handle confidential information with discretion;
- Strong time management and organizational skills, and ability to prioritize and exercise valuable initiative and judgment;
- Strong interpersonal skills and ability to work well with others;

The following would be considered an asset:

- Knowledge of accounting principles and financial reporting;
- Experience in the cultural and/or non-profit sector;
- Experience managing a Board of Directors;
- Bilingualism (comprehension, oral, and/or written, French).

Total Rewards offered:

- Comprehensive benefits plan, including medical, dental, vision, and life insurance coverage
- Employer-matched pension plan
- Paid vacation and contingency days; paid sick time
- Staff discounts on shows and events
- Employee Assistance Program
- Training and development opportunities.

Essential Skills:

- Computer Use
- Oral Communication
- Problem Solving
- Working with Others

Soft Skills:

- Attention to Detail
- Critical Thinking
- Effective Communication
- Integrity

Hard Skills:

- Administrative Support

Languages:

- English

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📌 Executive Assistant (Charlottetown)
🏢 Confederation Centre of the Arts
📍 Charlottetown