- Coordinate multiple flights, hotel bookings, airport pickups, and executive travel adjustments efficiently.
- Manage and confirm flight itineraries, oversee hotel arrangements, and support conference logistics.
- Organize and maintain office systems, handle confidential information with care, and welcome new hires.
- Set up and sustain the Calgary office, manage day‑to‑day office needs, and liaise with the landlord.
- Support OH&S; requirements, develop easy systems, and document SOPs to streamline workflows.
- Identify and resolve operational bottlenecks to help teams work more efficiently.
Qualifications
- Extensive experience in coordination and organization.
- Strong people skills and a talent for making others feel taken care of.
- Proficiency in handling confidential information.
- Builder mentality and attention to detail.
- Ability to maintain organization at a high level (akin to Marie Kondo standards).
- Resilience to quickly address emerging challenges without panicking.
Core Competencies
Demonstrates exceptional organizational skills and the ability to manage multiple tasks efficiently while maintaining a warm and professional demeanor. Capable of optimizing workflows and supporting office operations to enhance team efficiency.